Job Overview

Our client is seeking a proactive, organized and people-focused HR & Workforce Coordinator to support recruitment, onboarding, employee administration, workforce compliance, training coordination and ongoing staff engagement.

While recruitment will be an important part of the position, this is a broader HR role responsible for supporting employees throughout their employment journey. The successful candidate will help ensure staff feel informed, supported and equipped to perform their roles while maintaining accurate HR records and assisting management with day-to-day workforce matters.

This role would suit someone with experience in recruitment or human resources who is confident working independently, managing competing priorities and communicating professionally with employees and candidates.

Schedule: Monday - Friday, 8:00 AM - 5:00 PM Sydney Time, Flexible between business hours (20-25 work hours per week)

Responsibilities

Recruitment and Workforce Planning

• Coordinate end-to-end recruitment activities across a range of roles.
• Draft and publish job advertisements on SEEK, Indeed, LinkedIn and other recruitment platforms.
• Source suitable candidates through job boards, professional networks and direct outreach.
• Screen applications and conduct initial candidate interviews.
• Shortlist suitable applicants and coordinate interviews with hiring managers.
• Complete reference checks and assist with pre-employment screening.
• Maintain regular and professional communication with candidates throughout the recruitment process.
• Assist management with identifying current and future staffing requirements.
• Maintain candidate pipelines for frequently recruited positions.

Onboarding and Employee Administration

• Coordinate the onboarding process for new employees.
• Prepare employment documentation, onboarding packs and induction materials.
• Ensure required qualifications, checks, licences and compliance documents are obtained before commencement.
• Set up and maintain accurate employee records within HR, rostering and workforce management systems.
• Monitor document expiry dates and follow up with employees regarding outstanding or renewed documentation.
• Support offboarding activities, including exit documentation, system access and record updates.

Training and Workforce Compliance

• Coordinate mandatory and role-specific employee training.
• Maintain staff training registers and monitor completion and renewal requirements.
• Schedule training sessions and communicate requirements to employees.
• Assist with identifying workforce development and training needs.
• Support compliance with organisational policies, employment requirements and relevant industry standards.
• Maintain accurate records for audits, compliance reviews and reporting purposes.

Employee Support and HR Coordination

• Act as an approachable first point of contact for general employee enquiries.
• Provide staff with guidance regarding workplace processes, policies, training and administrative requirements.
• Support management with attendance, availability, conduct and performance-related documentation.
• Assist with probation reviews, employee check-ins and performance review processes.
• Prepare letters, forms, meeting notes and other HR correspondence.
• Help communicate workplace updates, policy changes and important reminders to employees.
• Promote positive employee engagement, communication and workplace culture.
• Escalate complex employee relations or workplace matters to management when appropriate.
• Maintain confidentiality and handle sensitive employee information professionally.

HR Reporting and Process Improvement

• Maintain recruitment, onboarding, training and employee records.
• Prepare regular HR and recruitment reports for management.
• Track vacancies, recruitment progress, onboarding status and workforce compliance.
• Identify opportunities to improve HR systems, templates and administrative processes.
• Assist with reviewing and updating position descriptions, policies, procedures and employee resources.
• Provide general HR and administrative support as required.

Requirements

• At least two years of experience in human resources, recruitment, workforce coordination or a similar role.
• Strong understanding of recruitment, onboarding and general HR administration.
• Professional written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, vacancies and employee matters simultaneously.
• Confidence communicating with candidates, employees and management.
• Ability to work independently, exercise initiative and follow matters through to completion.
• Experience using recruitment platforms such as SEEK, Indeed or LinkedIn.
• Experience working with applicant tracking, HRIS, rostering or workforce management systems.
• High level of discretion when handling confidential and sensitive information.

Desirable Experience

• Experience working within healthcare, aged care, disability support, community services or another regulated industry.
• Experience recruiting nurses, support workers, carers or other frontline employees.
• Understanding of Australian employment practices and workplace requirements.
• Experience coordinating mandatory training, employee credentials and compliance documentation.
• Familiarity with Australian employment awards, particularly the SCHADS Award or Nurses Award.
• Experience supporting remote, offshore or geographically dispersed teams.

Ideal Candidate

• Organized, reliable and proactive.
• Professional and approachable.
• A confident and respectful communicator.
• People-focused while maintaining appropriate professional boundaries.
• Resourceful and solutions-oriented.
• Comfortable taking ownership of tasks and following up outstanding matters.
• Capable of balancing recruitment priorities with broader employee and HR responsibilities.
• Committed to creating a positive and supportive employee experience.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.