Job Overview

We are seeking a highly organized and proactive Executive Assistant & Project Coordinator (Digital Marketing Agency) to support the founder of a growing digital marketing agency. In this part-time role, you will manage day-to-day operations, maintain executive priorities, and coordinate shifting project workflows across multiple client accounts. Actively tracking client deliverables and managing tasks within Notion, you will serve as a vital point of contact for client communications and follow-ups. The ideal candidate is an exceptional communicator who anticipates administrative needs and thrives in a fast-paced, remote marketing environment.

Schedule

Mon-Fri, 9 am - 2 pm PST (25 hours per week)

Responsibilities

● Manage and prioritize the executive's daily tasks, calendar, and workload.
● Coordinate client communications as the first point of contact and follow up on action items with the internal team to ensure nothing falls through the cracks.
● Organize meeting agendas, take notes when needed, and track follow-up tasks.
● Monitor ongoing projects and ensure deadlines are met across multiple client accounts.
● Maintain project management tools in Notion and keep tasks, timelines, and priorities up to date for the internal team.
● Track client deliverables, milestones, and wins.
● Help organize business priorities and provide daily visibility into urgent and upcoming tasks.
● Coordinate with internal team members to ensure projects are progressing smoothly.
● Assist with general administrative tasks and process improvements as needed.

Requirements

● Previous experience as an Executive Assistant, Project Coordinator, Project Manager, Account Executive, or in a similar support role.
● Excellent written and verbal English communication skills.
● Strong organizational skills with exceptional attention to detail.
● Ability to manage multiple priorities and work independently.
● Experience using project management tools such as Notion, Asana, Monday.com, or similar platforms.
● Comfortable coordinating with clients and internal stakeholders in a professional manner.
● Proficient with Google Workspace (Docs, Sheets, Calendar, Gmail) and common business communication tools.
● Highly proactive, resourceful, and able to anticipate needs before they arise.
● Experience working in a marketing agency or client services environment is a plus.

Independent Contractor Perks

Permanent work from home

Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.