Overview:

Our client is looking for a proactive and highly organized Construction Operations Coordinator to serve as the central administrative point of contact for a nine-person construction team. In this role, you will support the business owner in stepping back from day-to-day operations by owning the full administrative workflow and ensuring smooth business operations.

Schedule: Flexible during client business hour, 9:00 AM to 6:00 PM AEST

Responsibilities:

• Manage and triage daily email correspondence, ensuring each message is correctly categorised, assigned, or actioned
• Oversee and quality-check AI-driven data entry systems to identify and correct errors before they impact operations
• Prepare, create, and process invoices with accurate supporting documentation for complex construction projects
• Perform bank reconciliations and maintain up-to-date financial records in Xero
• Track and manage vehicle fleet administration including registration renewals and compliance deadlines
• Coordinate task workflows and project updates using Trello to keep the team informed

Requirements:

• Prior experience in office administration, preferably within the construction or trades industry
• Proficiency in Xero, Trello, and Missive or similar email management platforms
• Strong attention to detail with the ability to review automated outputs for accuracy
• Excellent written communication skills and the confidence to ask clarifying questions when needed
• Ability to work independently and manage competing priorities in a fast-paced environment
• High level of organisational skills with a proactive approach to problem-solving

Scope:

• Serve as the central administrative point of contact for a nine-person construction team
• Ensure all inbound communications are processed, cleared, and actioned on a daily basis
• Support the business owner in stepping back from day-to-day operations by owning the full administrative workflow
• Monitor the office phone line and redirect enquiries as needed
• Uphold compliance and documentation standards across fleet management and invoicing

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.