Overview

We are looking for a highly organized and proactive Project Coordinator to manage small-to-medium client projects while supporting the day-to-day operations of our digital studio. In this dynamic remote role, you will combine project management, client communication, and administrative support to ensure deliverables are met on time. It is an ideal opportunity for a dependable professional who thrives in a fast-paced environment and enjoys bringing structure to complex situations.

Schedule

M-F 9am to 6pm Markham, ON Time with 1 hour unpaid lunch

Responsibilities

Project Management

• Manage multiple client projects from initiation through completion.
• Develop project schedules, monitor timelines, and ensure deliverables are completed on time.
• Coordinate with internal team members to assign tasks, monitor progress, and resolve blockers.
• Maintain project documentation and ensure all stakeholders are informed of project status.
• Communicate regularly with clients regarding project updates, timelines, and deliverables.
• Track project milestones and proactively identify potential risks or delays.

Team Coordination

• Follow up with team members to ensure deadlines are met.
• Coordinate priorities across multiple projects.
• Facilitate communication between clients and internal teams.
• Ensure tasks are completed accurately and efficiently.

Administrative & Operations Support

• Perform light technical and administrative tasks as needed.
• Maintain internal documentation and project records.
• Assist with scheduling meetings, organizing files, and coordinating studio operations.
• Support process improvements and help streamline workflows.
• Assist with miscellaneous operational tasks that support the business.

Requirements

Experience

• 2+ years of experience in project coordination, project management, operations, executive assistance, account management, or a similar coordination role.
• MUST BE BASED IN OR NEAR THE CLIENT'S TIMEZONE FOR WORK SCHEDULE ALIGNMENT
• Experience working remotely is preferred.
• Experience coordinating multiple projects simultaneously is an advantage.
• Previous client-facing experience is highly desirable.

Skills

• Excellent verbal and written English communication skills.
• Strong organizational and time management abilities.
• Excellent follow-up skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong problem-solving and critical-thinking skills.
• Comfortable working independently with minimal supervision.
• Proficient with Google Workspace or Microsoft Office.
• Experience using project management tools such as Asana, Trello, ClickUp, Monday.com, Jira, or similar platforms is a plus but not required.
• Ability to quickly learn new software and systems.

Desired Qualities

We're looking for someone who:

• Takes ownership and sees tasks through to completion.
• Is dependable, accountable, and follows through on commitments.
• Thrives in a remote work environment with minimal supervision.
• Is naturally organized and enjoys bringing structure to complex situations.
• Learns quickly and enjoys figuring out new systems and processes.
• Communicates proactively and keeps stakeholders informed.
• Is adaptable and comfortable working in a growing, fast-paced business.
• Has a positive attitude and enjoys supporting both clients and teammates.
• Is willing to take on a variety of responsibilities beyond a traditional job description.

Nice-to-Have Qualifications

• Basic understanding of web development, digital marketing, cloud platforms, or IT environments.
• Previous experience in a digital agency, software company, or technology-focused business.
• Familiarity with CRM systems and documentation tools.
• Experience improving processes or implementing operational efficiencies.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.