Virtual Administrative Assistant (Part-Time)

About the Role

We are seeking a highly organized and detail-oriented Virtual Administrative Assistant to support daily operations, client communications, and administrative processes. This role is ideal for someone who thrives in a fast-paced environment, enjoys creating structure, and can work independently while maintaining excellent attention to detail.

Work Schedule: Monday to Friday 10am to 2pm EST

Key Responsibilities

• Respond to incoming client inquiries using established templates to ensure timely follow-up
• Maintain accurate client records and update information within the CRM
• Schedule follow-up communications and Zoom meetings with prospective clients
• Prepare and send proposals, agreements, and contracts once opportunities are confirmed
• Assist with the creation and maintenance of internal Standard Operating Procedures (SOPs)
• Build and manage a database of industry contacts, including planners, venues, hotels, and strategic partners
• Provide general administrative and operational support as needed

Requirements

• Previous experience as an Administrative Assistant, Virtual Assistant, or similar support role
• Strong organizational and time-management skills
• Proficiency with Google Workspace (Google Drive, Docs, Sheets, Calendar, etc.)
• Excellent written communication and attention to detail
• Ability to work independently and manage multiple priorities
• Experience using CRM platforms and maintaining accurate data records

Position Details

• Part-time: 20 hours per week
• Must be available during Eastern Time business hours
• Responsible for managing the administrative process from lead intake through contract execution
• Opportunity to help improve internal processes and documentation while supporting business growth