Job Overview

Our client is seeking a highly organized Executive Assistant for a part-time remote role. This position is responsible for managing executive calendars, organizing internal documents, handling financial tracking, and supporting social media content scheduling. Operating from Saturday to Thursday (1 PM - 5 PM Saudi Arabia Time), you will serve as a vital liaison across teams and external vendors. The role offers permanent work-from-home flexibility and an immediate hiring timeline.

Schedule

Sat-Thu, 1 pm - 5 pm Saudi Arabia time (24 hours per week)

Responsibilities

• Assist with daily calendar management, task scheduling, and email correspondence
• Coordinate travel arrangements, including flight bookings, hotel reservations, and transportation
• Conduct online research on various topics as directed and provide concise summaries
• Assist with social media management, including scheduling posts, monitoring engagement, and maintaining social media platforms
• Support content creation for social media, including drafting captions, sourcing content, and coordinating promotional materials
• Handle sensitive personal information with discretion and ensure data protection
• Assist with expense reconciliation, financial tracking, and bank account oversight
• Manage and organize personal documents, ensuring confidentiality
• Manage and organize internal documents, promotional materials, and digital folder structures
• Manage and organize the client’s calendar, schedule appointments, and set reminders
• Handle online errands, including shopping, bill payments, and reservations
• Assist in planning and organizing personal events or family gatherings
• Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management
• Liaise with other staff members, vendors, and service providers to ensure seamless operations
• Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries
• Assist with occasional business tasks, ensuring they align with the client’s objectives
• Handle office administrative tasks as directed and as necessary
• Provide daily or weekly reports on completed tasks and upcoming schedules
• Receive and process minutes of meetings, ensuring accurate minute-logging, note compilation, and action point tracking

Requirements

• Previous experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Proficient in Microsoft Office and Google Workspace applications
• Experience with social media platforms and basic content creation is an advantage
• Strong attention to detail and accuracy
• Ability to handle confidential information with discretion
• Comfortable coordinating with multiple stakeholders and managing schedules
• Reliable internet connection and a suitable remote work setup
• Self-motivated, proactive, and able to work independently

Independent Contractor Perks

Permanent work from home

Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.