Accounts Payable & Accounts Receivable Clerk

 

Position Overview

• Employment Type: Full-Time (40 hours per week)
• Location: 100% Remote
• Department: Finance & Administrative Support

About the Company

Our client is a premier hospitality and resort operator dedicated to delivering exceptional guest experiences. We are seeking a highly organized, detail-oriented Accounts Payable & Accounts Receivable Clerk to join their growing finance team in a permanent, full-time remote capacity.

This critical role ensures that vendor accounts, invoices, payments, deposits, billings, and receivables are processed with absolute accuracy and efficiency. The ideal candidate is an independent, dependable professional who thrives in a virtual environment, maintains strict confidentiality, and can stay seamlessly connected with overseas managers and department leaders.

Key Responsibilities

• Accounts Payable Management: Accurate daily processing of vendor invoices, statements, payment requests, and supporting documentation. Review all inputs for approvals, general ledger coding, and proper backup.
• Accounts Receivable & Billing: Assist with accounts receivable billing, tracking guest/group balances, managing deposits, and executing proactive follow-ups.
• Reconciliation & Reporting: Reconcile vendor accounts, credit card statements, purchase documentation, and expense tracking. Assist in identifying past-due balances, missing invoices, or duplicate billings.
• Month-End Support: Provide essential reports and backup documentation to streamline the month-end close preparation.
• Discrepancy Resolution: Proactively flag billing discrepancies, missing managerial approvals, revenue collection leaks, or payment anomalies.
• Cross-Functional Communication: Maintain professional, clear, and timely communication via email, chat, and video calls with vendors, remote managers, and internal departments.
• Data Integrity & Confidentiality: Maintain meticulously organized digital AP/AR records, files, and spreadsheets while strictly protecting sensitive financial, vendor, and guest data.

Qualifications & Requirements

• Professional Experience: 2+ years of experience in accounts payable, accounts receivable, bookkeeping, or corporate accounting. Experience within the hospitality, resort, restaurant, or retail industries is highly preferred.
• Technical Skills: Proficiency in standard accounting systems, advanced spreadsheets (Excel/Google Sheets), shared cloud drives, and remote collaboration workflows.
• Attention to Detail: Exceptional data-entry accuracy and a sharp eye for identifying billing outliers or missing documentation.
• Autonomy & Drive: Proven ability to manage deadlines, prioritize multiple workflows, and work independently with minimal micromanagement.
• Communication Mastery: Strong written and verbal English communication skills with a polished, professional approach to stakeholder management.
• Remote Setup: A dependable, secure home office environment equipped with a highly reliable, high-speed internet connection.

Remote Work & Operational Expectations

• Core Hours: Must remain fully available and responsive during the client’s designated core Eastern business hours.
• High Visibility: Consistent check-ins with remote leadership, active participation in virtual team meetings, and proactive project updates.
• Strict Confidentiality: Strict adherence to data security protocols to protect client financial records in a remote environment.