Bilingual Property Management Expert for Ontario & Quebec Portfolios
Role Name: Property Management Assistant
Client Overview:
A Canadian-based property management operation overseeing residential assets across Ontario and Quebec. The firm focuses on professional, bilingual tenant communication and efficient administrative oversight to maintain high occupancy and tenant satisfaction.
Job Description:
We are seeking a highly organized, bilingual Property Management Assistant to manage the day-to-day administrative and tenant-facing operations of a growing real estate portfolio. This role is critical in bridging communication between English and French-speaking tenants while ensuring all maintenance and leasing workflows remain seamless.
You will serve as the primary point of contact for tenant inquiries, vendor coordination, and document management. The ideal candidate has direct experience with Canadian provincial regulations and thrives in an independent, task-oriented environment.
Schedule:
Part-time, 20 hours per week. Flexible scheduling available between 8:00 AM and 7:00 PM, seven days a week.
Client Timezone: EST
Responsibilities:
- Handle inbound tenant inquiries with professional responses in English and French
- Coordinate and schedule maintenance vendors and contractors for repairs
- Prepare and manage lease agreements and formal tenant correspondence
- Maintain organized digital property records and administrative filings
- Execute daily email management and proactive follow-ups on tenant requests
- Support property listing activities and marketing administration
- Ensure compliance with provincial property management regulations
- Liaise between the property owner and stakeholders to prioritize tasks
Requirements:
- Proven experience in property management specifically within Ontario or Quebec
- -Native or near-native fluency in English and French (written and spoken)
- Strong understanding of provincial residential tenancy regulations
- High attention to detail in handling lease documentation and records
- Proficiency in managing multiple administrative tasks simultaneously
- Bonus if you have experience with property management software platforms
- It helps if you have previous experience in maintenance coordination
Why Join This Team?:
- Stable part-time role with flexible scheduling options
- Opportunity to manage diverse portfolios across two major Canadian provinces
- Work directly with the property owner in a high-impact administrative role
- Gain experience in bilingual professional property management operations
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations (for full-time roles only)
Note
- Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.