Job Overview

Our client is seeking a highly organized and proactive Project & Sales Operations Coordinator to support leadership across multiple business entities. This is primarily an operations and project coordination role, with light Sales Development support to assist in managing leads, client follow-ups, and proposal coordination. The ideal candidate is extremely organized, execution-focused, and comfortable working across both internal operations and client-facing coordination tasks, with some exposure to sales or business development workflows.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM AEST [Australian Eastern Standard Time] (40 hours per week) Note: Includes a 1-hour break.

Responsibilities

• Executive & Administrative Support: Manage day-to-day administrative operations across multiple business entities; handle document management, digital filing, and version control; prepare, format, and send client documents including proposals, contracts, and invoices.
• Project Coordination: Coordinate client onboarding, workshops, and internal project delivery timelines; manage logistics for corporate events, training sessions, and client programs; track milestone progress across multiple projects to ensure deadlines are met.
• Light Sales Development Support: Assist with lead follow-ups and client communications; support CRM updates, help coordinate proposals, and organize the basic sales pipeline to ensure timely follow-ups with prospects.
• Systems & Reporting: Maintain CRM accuracy and operational tracking systems; support management with routine reporting on project progress, client activity, and internal workflows.

Requirements

• Professional Experience: Proven experience as an Executive Assistant, Project Coordinator, Operations Support, or similar administrative role.
• Sales & CRM Exposure: Prior exposure to sales development, lead follow-ups, or database management is a strong advantage (experience with GoHighLevel or similar tools is preferred).
• Multi-Project Organization: Exceptional structural planning and multitasking abilities with a high attention to detail and execution discipline.
• Linguistic Standard: Professional English communication skills tailored for international business calls and stakeholder reporting.
• Autonomy & Mindset: Ability to work independently with minimal supervision, displaying a proactive, structured, and solution-oriented mindset.

Ideal Candidate Profile

• A highly structured operator who thrives in fast-paced, multi-business environments.
• Comfortable handling multiple priorities simultaneously and taking ownership without needing constant direction.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.