Accounts & Payroll Specialist (Xero)

We are seeking a detail-oriented Accounts & Payroll Specialist to take ownership of end-to-end financial workflows for a rapidly growing construction business. In this part-time, remote role, you will manage weekly payroll for on-site teams, oversee accounts payable via Xero, and ensure precise bank reconciliations. This is a dynamic opportunity for an autonomous professional to maintain organized financial records and scale their impact alongside the company’s expansion.

Schedule:

• Part-time (20 hours per week) with flexible scheduling between 9:00 AM – 6:00 PM ET;
  9:00 AM - 1:00 PM ET during the 1st week

Responsibilities

• Manage the end-to-end accounts payable process, including data entry of invoices into Xero and routing them through the approval workflow
• Process weekly payroll accurately and on time for the on-site construction team
• Execute the weekly Thursday pay run, ensuring all approved invoices due for that week are included
• Perform regular bank reconciliations in Xero to keep financial records up to date as transaction volumes grow
• Coordinate with directors and project managers to facilitate timely invoice approvals
• Maintain accurate and organized financial records across Xero and the project management system

Requirements

• Demonstrated experience with Xero for bookkeeping, accounts payable, and bank reconciliations
• Prior experience processing payroll weekly
• Possess mandatory QuickBooks skills (DrakeTax is a strong bonus)
• Strong attention to detail and accuracy in data entry and financial processing
• Ability to follow established workflows and approval processes independently
• Excellent organizational and time management skills
• Strong written communication skills for coordinating with team members remotely

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note:

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. We will set your hourly pay rate based on your performance in the application process. Submissions that meet all requirements will receive priority review.