We are looking for a highly detail-oriented and reliable Finance & Accounting Administrator with German language proficiency (use AI to translate) to support the day-to-day financial operations across multiple business entities. This role plays a critical part in ensuring financial accuracy and organization by managing invoices, maintaining AP/AR records, and coordinating closely with an external accounting firm. You will be responsible for sorting and verifying incoming and outgoing invoices, keeping financial tracking spreadsheets consistently up to date, and ensuring all records are properly categorized and audit-ready. A key aspect of this role includes handling subscription and recurring payments across different companies, as well as reviewing documents for discrepancies before they are submitted for processing.

Schedule

• Flexible, but some availability during work days of CET timezone; 20+ hours per week

Responsibilities

• Sort, verify, and organize all incoming and outgoing invoices on a regular basis across multiple companies
• Maintain up-to-date accounts payable and accounts receivable tracking spreadsheets to ensure full financial visibility
• Review invoices for accuracy and flag discrepancies before forwarding to the external accountant
• Manage and categorize subscription-based invoices and recurring payments across different business entities
• Translate and interpret German-language invoices and correspondence to support accurate record-keeping
• Prepare and maintain organized financial documentation for seamless handoff to the external accounting firm

Requirements

• Strong proficiency in Excel for financial tracking and reporting
• Experience in bookkeeping, accounts payable/receivable, or financial administration
• Ability to work with German-language documents (written comprehension or translation capability)
• High level of attention to detail and accuracy in data entry and document management
• Strong organizational and time management skills with the ability to manage multiple company accounts

Scope

• Support financial administration across three separate companies under the same ownership
• Serve as the primary point of contact for document management between the business owner and the external accountant
• Assist in evaluating and implementing bookkeeping software to streamline financial processes
• Export and organize banking data from online banking platforms
• Ensure consistent, timely processing of financial records on a weekly basis rather than monthly

Independent Contractor Perks

• Permanent Work from home
• Immediate Hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.