Administrative Assistant (Commercial Real Estate & Luxury Travel)

Job Overview 
We are seeking a detail-oriented Administrative Assistant to support a commercial real estate investment fund and a luxury travel business. This role involves administrative, research, social media, and operational support, including website management, market research, data organization, and client communication. The ideal candidate is proactive, tech-savvy, highly organized, and able to work independently in a fast-paced remote environment. This is a part-time position (20 hours per week) with opportunities to grow into more client-facing responsibilities over time. 

Schedule: (20 hours a week) Mon-Fri Flexible during business hours - Utah

Responsibilities

Administrative & Research Support

• Build and maintain a company website using a drag-and-drop platform by replicating and adapting content from reference sites
• Conduct basic market analysis and research to support commercial real estate investment activities
• Manage and organize data using spreadsheets and financial models to ensure accuracy and consistency
• Handle incoming calls, take messages, and follow up on client communications as the role evolves
• Support the luxury travel business by researching hotels, restaurants, events, and travel experiences

Social Media & Marketing Support

• Post pre-approved and ready-made content across social media platforms
• Monitor and respond to social media messages, comments, and inquiries
• Assist with basic social media management and content scheduling
• Support light marketing initiatives, online research, and brand-building activities
• Create or edit simple graphics, presentations, and marketing materials using tools such as Canva or similar platforms

Operations Support

• Maintain organized records, databases, and project documentation
• Assist with various administrative tasks across both businesses
• Support day-to-day business operations and special projects as assigned

Requirements

• Background or familiarity with commercial real estate terminology and processes preferred
• Strong proficiency with computers, spreadsheets, and general office productivity tools
• Experience with social media platforms and basic content management
• Basic graphic design skills (Canva, Adobe Express, or similar tools) preferred
• Excellent attention to detail and ability to identify discrepancies in data or reports
• Proactive, resourceful, and highly organized
• Strong critical thinking and problem-solving skills
• Professional written and verbal communication skills
• Ability to work independently with minimal supervision

Scope

• Part-time engagement at 20 hours per week with flexible scheduling during business hours
• Support two businesses under one operator: a commercial real estate investment fund and a luxury travel venture
• Role expected to grow into more client-facing and outreach-oriented responsibilities over time
• Perform administrative, research, marketing, social media, and operational support functions
• Serve as the primary administrative support handling day-to-day back-office activities

Preferred Qualifications

• Commercial real estate experience is a strong advantage
• Social media management experience is a plus
• Experience creating marketing graphics and visual content is highly desirable
• Background supporting small businesses, entrepreneurs, or investment-related operations preferred

Independent Contractor Perks
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.