Job Overview

Our client is seeking a highly organized, detail-oriented, and self-directed Legal Operations Assistant to support a busy professional services firm. This role combines administration, document management, workflow coordination, AI-assisted content review, billing support, and client communications.

The ideal candidate thrives in a fast-paced environment, can independently manage priorities without constant supervision, and possesses exceptional attention to detail. A significant portion of the role involves reviewing AI-generated content before management review, making accuracy, critical thinking, and strong written English skills essential.

Schedule

• Flexible during Central Business Hours (20 work hours per week)

Responsibilities

Administrative & Workflow Management

• Proactively manage daily administrative workflows and priorities
• Organize and maintain files, records, and documentation within Clio or similar systems
• Track deadlines, follow-ups, appointments, and key action items
• Monitor incoming communications and route tasks appropriately
• Coordinate with vendors, third-party service providers, and external stakeholders

Document Preparation & Management

• Prepare, edit, and format professional documents, correspondence, reports, and templates using forms, AI tools, and sample documents
• Organize and manage large document sets and records
• Perform PDF manipulation, including Bates stamping, redactions, bookmarking, merging and splitting files, and document organization

AI Content Review & Quality Assurance

• Review AI-generated content across multiple platforms before management review
• Verify accuracy, formatting, consistency, completeness, and professionalism
• Edit content for clarity and quality
• Ensure all deliverables meet company standards before submission

Client & Vendor Coordination

• Provide professional client communication and follow-up regarding documentation, invoices, and administrative matters
• Draft routine professional correspondence for review
• Manage and follow up with vendors and service providers independently
• Coordinate requests and maintain professional stakeholder relationships

Billing & Operations Support

• Assist with billing entries and invoice follow-up
• Track and reconcile software subscriptions and operational expenses
• Maintain organized records and administrative documentation
• Ensure deadlines are met and provide status updates as required

Time Tracking & Reporting

• Maintain accurate automatic time tracking as required
• Provide regular workflow and progress updates

Requirements

• Previous experience in an administrative, operations, executive assistant, project coordination, legal support, or similar high-responsibility role
  
• Excellent written and verbal English communication, editing, proofreading, and document review skills
  
• Experience with billing support, invoice follow-up, and administrative operations
  
• Strong document management skills, including PDF editing, Bates stamping, redactions, bookmarks, and document assembly
  
• Highly organized with exceptional time management skills and the ability to independently prioritize multiple tasks and deadlines
  
• Technically proficient, with experience using document management systems, AI tools, and new software platforms
  
• Detail-oriented, proactive, and reliable, with strong critical thinking skills and the ability to communicate professionally with clients, vendors, and stakeholders while taking ownership of outcomes and maintaining high-quality standards for all deliverables

Nice to have

• Proficiency with Clio or similar document/case management platforms and workflow automation tools
• Experience managing large document sets and complex administrative workflows

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.