Overview:

We are seeking a detail-oriented and highly organized Mandarin Bilingual Bookkeeper (Accounts Payable/Receivable) to support our Finance team with accounting, accounts receivable, accounts payable, banking, reconciliations, and administrative functions.

The successful candidate will play a key role in maintaining accurate financial records, supporting day-to-day financial operations, and communicating with Chinese-speaking customers, suppliers, and stakeholders when required. This role requires strong bookkeeping experience, excellent attention to detail, and the ability to communicate professionally in both English and Mandarin Chinese.

Schedule: Full-time | Fixed schedule | Australian Time Zone

Responsibilities:

Accounts Receivable

• Process customer invoices, receipts, credit notes, and adjustments
• Reconcile customer accounts and investigate discrepancies
• Monitor outstanding accounts and follow up on overdue receivables
• Prepare debtor aging reports and provide collection updates
• Set up new customer accounts and maintain customer records
• Conduct credit checks and process credit applications

Accounts Payable

• Process supplier invoices accurately and in a timely manner
• Prepare and process payments via bank transfers and cheques
• Reconcile supplier accounts and resolve discrepancies
• Assist with expense claims and petty cash management

Banking & Reconciliations

• Perform daily bank reconciliations
• Reconcile debtor and creditor sub-ledgers with the general ledger
• Reconcile cash receipts, credit card transactions, and shop sales
• Monitor company bank accounts and assist with cash flow management
• Ensure intercompany accounts reconcile accurately across entities

Financial Administration

• Maintain accurate financial records and supporting documentation
• Assist with month-end and year-end accounting processes
• Support audit preparation and provide requested documentation
• Prepare EDI files, customer statements, and other finance reports within required deadlines
• Assist with ad hoc accounting and administrative projects

Administrative Support

• Maintain customer and supplier records across company systems
• Set up and update online customer accounts
• Assist management and the Finance team with administrative tasks as required
• Build strong working relationships with internal teams and external stakeholders

Must-Have Requirements:

• Minimum 2 years of experience in bookkeeping, accounts administration, or a similar finance role
• Fluency in Mandarin Chinese and English (spoken and written)
• Experience with accounts receivable, accounts payable, and bank reconciliations
• Strong understanding of bookkeeping principles and accounting processes.
• High level of accuracy and attention to detail and strong Microsoft Excel skills
• Ability to manage multiple tasks and deadlines

Preferred Qualifications:

• Experience using accounting software such as MYOB, Xero, SAP, NetSuite, or similar ERP systems
• Experience working in a distribution, manufacturing, retail, or trading environment
• Exposure to intercompany accounting and multi-entity reconciliations
• Experience supporting external audits

Key Competencies:

• Strong numerical and analytical skills
• Excellent communication skills in English and Mandarin
• Attention to detail and accuracy
• Time management and prioritization
• Problem-solving ability and team-oriented mindset
• Professionalism and confidentiality

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations 

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.