Job Overview

Our client is seeking an autonomous, forward-thinking Construction Operations & Finance Coordinator to manage back-office operations, financial administration, and project coordination. In this full-time remote role, you will serve as the primary administrative partner for the business owner, acting as the crucial link between site operations, external architects, and financial tracking systems. By taking complete ownership of these administrative areas, you will reclaim 20+ hours per week for ownership, directly contributing to the company's profitability, scalability, and long-term operational efficiency.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM Sydney Time (40 hours per week) Note: Includes a 1-hour unpaid break

Responsibilities

• Financial Administration & Cost Allocation: Take full ownership of operational bookkeeping; process supplier invoices, reconcile accounts within Xero, and allocate job costs to specific tracking cost centers daily.
• Construction Platform Management: Manage and optimize core construction software platforms (including Buildxact, BuildPass, and Xero), ensuring strict data entry integrity.
• Project & Site Coordination: Coordinate site safety documentation, manage site photo logs, and compile comprehensive job information packs for site teams prior to project kick-offs.
• Inbox Triage & Scheduling: Manage the business owner's email inbox, coordinate professional calendars, and draft external project-related correspondence to architects and suppliers.
• SOP Architecture: Document fluid administrative workflows to build structured, comprehensive Standard Operating Procedures (SOPs) from scratch.
• Systems Evaluation: Assist leadership in evaluating and potentially migrating to new, modern project management systems (such as Wonderbuild) to maximize business workflows.
• Digital Brand Management: Develop, format, and schedule engaging social media content utilizing site photos and video assets to showcase ongoing premium projects on Instagram and Facebook.

Requirements

• Industry Experience: Proven professional experience in administrative support, project coordination, or operational bookkeeping, ideally within the construction, architectural, or trade services industries.
• Software Literacy: Familiarity with construction management software and general cloud accounting tools (direct experience with Buildxact, Xero, Bluebeam, or BuildPass is highly advantageous).
• Financial Acumen: Strong foundational financial acumen with a demonstrated ability to accurately attribute job costs, process invoices, and interpret project profitability reports.
• Executive Organization: Exceptional organizational skills with the ability to proactively manage high-volume email inboxes, complex calendars, and cloud filing structures.
• Linguistic Standard: Excellent written and verbal communication skills tailored for highly professional, confidential reporting and liaison work with architects representing high-net-worth clients.
• Autonomy & Resilience: Ability to work independently with minimal prompting, handle ambiguous workflows comfortably, and proactively propose actionable process fixes.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.