Job Overview

Our client is seeking an experienced, meticulous Food & Beverage QuickBooks Bookkeeper to handle full-cycle accounting operations across multiple restaurant entities and an integrated catering business. In this part-time remote position, you will manage complex financial pipelines, reconcile automated payment processing systems, and take charge of high-volume ledger adjustments. This role is ideal for a process-driven bookkeeping professional with a background in the food and beverage industry who can comfortably manage manual supplier invoices, generate financial forecasts, and streamline backend operational systems to support business growth.

Schedule

• Monday - Friday, 9:00 AM - 1:00 PM EST (20 hours per week)

Responsibilities

• Full-Cycle Bookkeeping: Execute complete financial bookkeeping cycles for multiple restaurant locations and a busy catering subsidiary.
• Manual Data Entry: Process and catalog handwritten invoices systematically from local farm-to-table culinary suppliers with zero error margins.
• Account Reconciliation: Reconcile all incoming ACH transfers, electronic funds transfers (EFT), automated merchant debits, and secondary banking platforms within QuickBooks.
• Ledger Adjustments: Monitor and track complex inter-company corporate loans while executing necessary journal entries and general ledger adjustments.
• Reporting & Projections: Generate detailed monthly budget projections, cash flow sheets, and financial status reports for restaurant department heads.
• Tax Alignment: Keep all financial books organized, verified, and perfectly maintained in preparation for quarterly and end-of-year tax filing periods.
• Administrative Operations: Provide structural back-office administrative support to modernize workflows and increase day-to-day organizational efficiency.

Requirements

• Technical Software Competency: Deep proficiency with QuickBooks, coupled with functional familiarity operating Square POS and TripleSeat hospitality software.
• Industry Experience: Proven background managing accounts, inventory logs, or bookkeeping systems specifically within the restaurant, hospitality, or food and beverage industry.
• Data Precision: Meticulous attention to detail and high accuracy levels when handling manual alphanumeric data entry and financial logs.
• Regulatory Compliance Knowledge: Solid understanding of U.S. tax codes, quarterly business filing requirements, and standard payroll processing frameworks.
• Communication & Autonomy: Proactive communication style with a high comfort level asking clarifying questions and the ability to work independently to resolve complex transaction categorizations.

Qualifications

• A completed university education or a formal QuickBooks certification is highly preferred.

Additional Details

• Immediate Priorities: The initial phase of this contract will focus heavily on auditing and clearing a significant existing backlog of financial data.
• Strategic Collaboration: Partner directly with ownership to develop and implement corporate accountability metrics and enhanced reporting tools.
• Operational Scope: Remote operations supporting a premier Maine-based restaurant group under a month-to-month engagement with a long-term focus on retention.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.