Job Overview:

We are seeking a highly organised and detail-oriented Finance Officer (Xero & Cin7) to support our growing finance function. This role is ideal for someone who thrives in structured, process-driven environments and enjoys owning the day-to-day transactional finance activities across multiple business entities. Working closely with our leadership team, you will support accounts, reconciliations, payroll, and administration using world-class processes in a complex, multi-currency environment.

Join our supportive and collaborative Australian team for a long-term opportunity to scale your skills as our business grows.

Client Overview:

We are a fast-growing Australian food company specialising in globally inspired snack and dessert concepts for foodservice, entertainment and retail channels. Our group includes both national distribution and local manufacturing operations, supplying leading venues, QSRs, distributors and retail partners across Australia and New Zealand. We are building scalable systems, strong operational discipline and world-class processes as we continue to grow.

Schedule:

• 10:00 AM - 7:00 PM QLD Time with a 1-hour unpaid break (8 hours per day, 40 hours per week)

Responsibilities:

Accounts Payable

• Process supplier invoices accurately and in a timely manner
• Match purchase orders, invoices and receipts
• Maintain supplier records and documentation
• Assist with supplier payment preparation
• Follow up on invoice discrepancies and missing documentation

Reconciliations

• Perform daily and weekly bank reconciliations
• Reconcile credit card transactions and finance accounts
• Assist with intercompany reconciliations
• Assist with multi-entity and multi-currency reconciliations
• Maintain accurate supporting schedules for intercompany transactions and foreign currency movements

Freight & Cost Control

• Compare supplier and freight invoices against approved rate cards and quotations
• Verify shipment pricing accuracy and investigate discrepancies
• Support supply chain cost control and reporting

Payroll Administration

• Assist with payroll processing and payroll administration
• Maintain employee payroll records and supporting documentation
• Coordinate leave records and payroll-related administration
• Liaise with management regarding payroll queries

Debtor Management

• Monitor outstanding receivables
• Follow up overdue customer accounts professionally and consistently
• Maintain debtor communication records
• Escalate issues requiring management attention

Transaction Processing & Finance Administration

• Accurately code and process financial transactions in Xero
• Process transactions across multiple business entities and currencies
• Assist with month-end preparation tasks
• Maintain finance filing systems and digital records
• Support inventory and stock-related administration where required
• Assist with maintaining data integrity across Xero and Cin7
• Assist with maintaining foreign currency transaction accuracy and supporting documentation
• Support finance workflow coordination across multiple entities

Supplier & Operational Administration

• Maintain supplier onboarding documentation
• Assist with finance-related operational administration
• Coordinate finance paperwork and approvals
• Ensure documentation is complete, accurate and organised

Systems Used

• Xero
• Cin7
• Microsoft Office Suite
• Microsoft Teams
• Dropbox
• ClickUp (preferred but not essential)

Success in This Role Looks Like:

• Flawless processing and well-maintained reconciliations across multiple currencies and entities, consistently hitting finance workflows and month-end timelines.
• Drastically reducing the operational load on executive leadership through high attention to detail, proactive communication, and reliable data integrity.

Requirements:

• 5+ years of previous bookkeeping or finance administration experience, ideally supporting Australian businesses.
• Strong Xero proficiency and robust Excel/spreadsheet skills.
• Proven experience handling accounts payable, bank reconciliations, and supporting payroll administration.
• Excellent written and verbal English communication skills; highly responsive and professional.
• Highly organised, process-oriented, proactive, and reliable. Confident working independently remotely, and comfortable managing tight deadlines and repetitive workflows.
• This role requires strong attention to detail, high accuracy, comfort working within structured financial processes, and the ability to consistently manage complexity across multiple entities and operational workflows.

Highly Regarded Requirements:

• Experience using Cin7 or an alternative ERP
• Experience supporting Australian businesses
• Experience working within multi-entity business structures
• Experience in processing multi-currency transactions
• Experience in wholesale, manufacturing, or inventory-based businesses
• Exposure to intercompany accounting processes
• Experience working remotely with Australian teams

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. We will set your hourly pay rate based on your performance in the application process. Submissions that meet all requirements will receive priority review.