Job Overview:

We are seeking a highly organized and proactive Personal Assistant to provide day-to-day executive and administrative support to a multi-business owner. This role focuses heavily on calendar management, scheduling coordination, reminders, and operational organization, making it ideal for someone who thrives in fast-paced environments with shifting priorities.

Client overview:
This dynamic multi-business operation spans both veterinary healthcare facilities and a premier events venue business. To maintain peak efficiency across these diverse ventures, the owner simultaneously juggles complex professional and personal commitments. We are seeking a proactive partner to deliver the strong operational and organizational support needed to streamline all responsibilities.

Schedule:

• Flexible schedule based on EST business hours

Responsibilities:

Calendar & Schedule Management

• Manage and maintain executive calendars across multiple businesses and personal commitments to help maintain structure and efficiency for a busy entrepreneur.
• Coordinate meetings, appointments, and schedule changes efficiently, managing scheduling, reminders, and daily operational coordination.
• Prevent scheduling conflicts and ensure smooth daily planning.
• Send proactive reminders for meetings, deadlines, and important commitments.

Administrative & Executive Support

• Serve as the primary point of contact for calendar and scheduling coordination, providing high-level organizational and executive support across multiple businesses.
• Track key personal and professional dates, obligations, and priorities.
• Support day-to-day administrative tasks and executive organization, supporting the transition and continuity of administrative workflows.
• Maintain organized records, notes, and communication tracking, with the opportunity for long-term collaboration and expanded responsibilities over time.

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar support role
• Exceptional organizational and time-management skills
• High attention to detail and the ability to manage competing priorities
• Excellent written and verbal English communication skills
• Ability to work independently and proactively without constant supervision
• Strong discretion and ability to handle confidential information professionally
• Comfortable supporting busy executives with multiple business interests

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. We will set your hourly pay rate based on your performance in the application process. Submissions that meet all requirements will receive priority review.