Job Overview

Our client is looking for a highly organized and detail-oriented Property Accounts Payable Administrator to support daily financial administration and compliance activities across a property portfolio. This role is heavily focused on accounts payable processing, compliance register maintenance, financial data accuracy, and administrative coordination. The ideal candidate has prior experience in property, real estate, or finance administration, demonstrates strong numerical accuracy, and thrives in a fast-paced remote work environment. Experience using property management systems, particularly Cirrus8, is highly regarded.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM ACT, with 1 hour unpaid break (40 work hours per week)

Responsibilities

Accounts Payable

• Process and manage high volumes of supplier invoices accurately and within required timelines using Cirrus8
• Handle accounts payable functions across multiple company entities
• Coordinate with Property Managers regarding invoice coding, approvals, and payment queries
• Prepare financial breakdowns, cost allocations, and supporting reports as requested
• Reconcile supplier statements and resolve discrepancies promptly
• Maintain accurate vendor and supplier records
• Respond professionally to supplier inquiries escalated by the property management team
• Maintain accurate financial records within cloud-based property management systems

Data Entry & Administration

• Accurately enter financial, lease, and tenant-related information into property management systems
• Maintain current records for tenants, lease documentation, and financial transactions
• Support document management, digital filing, archiving, and record organisation
• Extract, compile, and prepare reports for management as required
• Assist with invoice redirection processes for rates, strata, water, and related property expenses

Compliance Management

• Maintain and regularly update compliance registers, including: Public Liability Insurance (PLI) Register and Bank Guarantee Register
• Monitor expiry dates and ensure all compliance documentation remains current
• Liaise with tenants and stakeholders to collect updated certificates, insurance documents, and guarantees
• Support compliance with relevant property legislation, procedures, and internal policies

Auditing & Internal Controls

• Assist with internal and external audit preparation
• Conduct periodic reviews of financial and compliance records to ensure accuracy and completeness
• Identify discrepancies, missing documentation, or operational risks and escalate appropriately
• Support process improvements and compliance control initiatives

Requirements

• Previous experience in property administration, real estate administration, finance administration, or accounts payable
• Strong understanding of accounts payable processes and reconciliations
• Close attention to detail with strong numerical accuracy
• Proficiency in Microsoft Office, particularly Excel
• Experience using property management or accounting systems
• Professional written communication skills for email and remote team collaboration
• Ability to manage multiple priorities and meet deadlines consistently
• Strong stakeholder communication and coordination skills
• Comfortable working within remote team structures and time zone coordination

Preferred Qualifications

• Experience using Cirrus8 property management software
• Experience with compliance tracking or lease administration
• Familiarity with property industry documentation and regulations
• Previous experience supporting audits or compliance reviews

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.