Overview

Join a boutique creative studio to support day-to-day operations and project organization within our fast-moving team. You will handle essential tasks ranging from invoicing and SOP documentation to website quality assurance, ensuring all internal systems remain precise and functional. The ideal candidate is a highly organized, proactive, and clear communicator who works well independently but knows exactly when to pause and clarify expectations to ensure the highest quality of work.

Schedule:

• 11 am to 8 pm CET (Flexible in this time)

Responsibilities

• Helping with invoicing and basic billing support
• Reviewing, editing, and updating SOPs
• Creating new SOPs based on existing workflows
• Coordinating with our Notion systems support person when needed
• Helping set up new client/project folders, templates, and internal systems
• Performing basic website quality assurance
• Clicking through websites to check links, buttons, forms, mobile behavior, and general functionality
• Flagging visual or spacing issues when reviewing website pages
• Supporting light project setup and administrative organization
• Helping keep internal systems clean, current, and easy to use

Requirements

• Experience with Notion
• Experience using AI tools such as ChatGPT, Claude, or similar
• Comfortable creating and refining prompts and documenting processes clearly
• Able to follow directions closely and notice when something feels incomplete, unclear, or inconsistent
• Bonus: a basic design eye or experience reviewing websites for visual polish
• Strong attention to detail
• Excellent written communication
• Comfortable asking thoughtful questions
• Proactive without making assumptions
• Reliable, organized, and consistent

Tools and systems

Experience with some or all of the following is necessary:

• Notion
• Google Drive / Google Docs
• QuickBooks Online
• AI tools - ChatGPT + Claude
• Website QA tools or basic browser testing
• Project management or file organization systems

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

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Note

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.