Job Overview

Our client is looking for a dedicated Commercial Real Estate Transaction Coordinator  to serve as the operational backbone for a Vice President-level executive. In this role, your organizational skills and attention to detail will directly impact the success of high-stakes transactions. This position offers a unique blend of traditional administrative support and specialized real estate coordination, providing a clear path to grow your expertise from basic administrative tasks to complex contract and lease management. You will benefit from the stability of a dedicated, full-time position with a single client who deeply values long-term professional development.

Client Overview

Join a dynamic commercial real estate services company where every deal you support makes a meaningful impact on clients’ business success. This established firm handles complex brokerage transactions, contracts, and lease agreements, offering you the opportunity to develop specialized expertise in the fast-paced commercial real estate industry while working directly with executive leadership.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM CST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Transaction Coordination: Coordinate brokerage activities and manage deal pipelines from initiation to closing, ensuring all deadlines are met.
• Executive Support: Manage executive communications, including intensive email organization and professional client follow-ups.
• CRM & Data Management: Maintain and update CRM systems with current client information and real-time deal status.
• Documentation: Prepare and process contracts, leases, and other legal documentation with high accuracy.
• Administrative Filing: Handle digital filing and document organization for all active deals and historical records.
• Strategic Outreach: Send strategic follow-up communications to clients, prospects, and business partners to keep transactions moving forward.
• Project Tracking: Support various deal coordination activities that ensure seamless operational flow.

Requirements

• Experience: Previous experience as a virtual assistant or administrative assistant.
• Communication: Strong email management and professional verbal/written communication skills.
• Technical Skills: Proficiency in CRM systems, database management, and document preparation.
• Organization: Excellent organizational abilities with a proven track record of tracking multiple projects simultaneously.
• Detail-Oriented: High attention to detail, particularly regarding filing systems and deadlines.
• Industry Context (Bonus): Familiarity with real estate processes, contract management, or experience in professional services/transaction-based industries.

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.