Job Overview

Our client is looking for a highly organized and proactive Executive Assistant to provide dedicated support to their CEO and Founder. This is a critical role that goes beyond traditional administrative tasks, acting as a force multiplier for the executive and a key liaison for both internal and external stakeholders. The ideal candidate is a sharp, articulate, and resourceful professional who thrives in a fast-paced environment.

Schedule

• Monday - Friday, flexible within client's business hours (Sydney), with 1 hour unpaid break (40 work hours per week)

Responsibilities Executive & Administrative Support:

• Manage the CEO’s complex calendar, including scheduling meetings, appointments, and commitments across multiple time zones.
• Act as a gatekeeper and primary point of contact, screening communications and handling correspondence with a high degree of discretion.
• Prepare and edit documents, presentations, and reports for internal and external audiences.
• Coordinate complex travel arrangements and accommodation.
• Anticipate the executive's needs and proactively address issues before they arise.

Stakeholder & Communication Management:

• Serve as a key liaison for outreach and communication with internal team members and external partners, clients, and high-profile contacts.
• Ensure timely and effective follow-up on action items from meetings and discussions.
• Represent the executive and the company with the utmost professionalism in all interactions.

Operations & Process Improvement:

• Identify opportunities for and help implement improvements to administrative and operational processes.
• Assist with data management, reporting, and light analysis to support decision-making.
• Manage special projects and other tasks as directly assigned by the CEO.

Requirements

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Professional written and verbal communication skills in English.
• Bachelor’s degree in Business Administration, Communications, or a related field.
• Superior organizational and time-management skills with the ability to prioritize multiple tasks seamlessly.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Slack, Teams, etc.).
• Experience with CRM platforms (e.g., HubSpot, Salesforce) is a strong advantage.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Must be a proactive problem-solver with a strong attention to detail.
• Candidate must have no other concurrent employment or side hustles and must be fully committed to this role.

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.