Job Overview

Our client is a specialist healthcare recruitment business connecting doctors with hospitals, clinics, and healthcare providers across Australia. They manage the full financial flow behind every placement—from timesheets through to invoicing and payments. This environment involves high volume, tight deadlines, and requires absolute precision. Our client is looking for a Finance Coordinator to sit at the center of their operations, ensuring doctors get paid on time and clients remain satisfied.

Schedule

• Monday - Friday, 9:00 AM - 6:00 PM AEST (40 work hours per week)

Responsibilities

Accounts Payable

• Process supplier invoices, staff expenses, and reimbursements
• Manage expense claims and approvals, ensuring accurate entry into Xero
• Execute payments through accounting and banking platforms
• Maintain and update vendor records
• Reconcile bank accounts, including company credit and debit cards
• Ensure compliance with internal payment policies
• Respond to AP queries quickly and clearly

Timesheets & Payroll Support

• Process doctors’ timesheets and validate against internal systems
• Investigate and resolve timesheet discrepancies
• Work closely with payroll teams to ensure accurate payments
• Prepare data required for invoicing based on approved timesheets
• Review and process doctor reimbursements

Customer Invoicing & Accounts Receivable

• Prepare and issue invoices accurately and on time
• Liaise with recruiters to confirm invoicing inputs
• Manage billing queries from clients and resolve quickly
• Monitor shared inboxes for invoicing and timesheet queries
• Reconcile incoming payments
• Support month-end and quarter-end close and reporting

General

• Maintain accurate financial records across all transactions
• Provide ad-hoc support to the finance team as required

Requirements

• 2–4 years in accounts, finance, or similar role with strong understanding of accounts payable, receivable, invoicing, and reconciliations
• Experience with timesheets (healthcare or recruitment is a big plus) and comfortable working with internal teams and external clients
• High attention to detail and accuracy with strong financial data integrity
• Solid Excel skills for data management and reporting
• Good time management with ability to meet deadlines and manage multiple priorities in a fast-paced environment
• Clear communication, interpersonal skills, and problem-solving mindset with a degree or diploma in Accounting, Finance, Business, or similar (certifications are a plus)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.