Job Overview

Our client is a thriving Toronto-based accounting firm that specializes in serving restaurants, tech startups, and retail businesses. You will be the backbone of financial operations for a diverse portfolio of clients, handling essential bookkeeping tasks that keep these businesses running smoothly. This role offers the perfect blend of routine expertise and meaningful impact, operating within a modern, cloud-based environment. You’ll work independently in a supportive setting that values professional excellence, clear communication, and accountability.

Schedule

• Monday - Friday, 9:00 AM - 5:00 PM ET, with a 30-minute paid break (40 hours per week)

Responsibilities

• Document Management: Process and manage bills through the HubDoc document management system.
• Data Publishing: Publish processed transactions to Xero and QuickBooks client files with high precision.
• Reconciliations: Perform comprehensive bank and account reconciliations to ensure financial accuracy.
• Financial Reporting: Upload sales reports as journal entries and prepare accounts payable summaries for client review and approval.
• Communication & Inbox Management: Access client accounting emails via Missive to collect bank statements, manage bill payments, and handle basic information gathering.
• Workflow Organization: Maintain organized workflows and track tasks using ClickUp project management software.
• Information Gathering: Communicate professionally with clients via email for document requests and follow-ups.

Requirements

• Software Mastery: Strong proficiency in Xero (primary platform) and a solid working knowledge of QuickBooks.
• Platform Experience: Experience with HubDoc or similar platforms (Dext experience is a bonus).
• Bookkeeping Knowledge: A solid understanding of fundamental bookkeeping principles and procedures.
• Communication: Excellent written communication skills for professional email interactions with Canadian clients.
• Attention to Detail: Meticulous accuracy in financial data entry and a "compliance-first" mindset.
• Self-Management: Ability to work independently and manage multiple client files efficiently in a remote setup.
• Technical Readiness: Reliable internet connection and a professional remote work environment.

Qualifications

• Experience with ClickUp or similar project management tools is a plus.
• Comfortable working across different time zones and dynamic client schedules.
• Proven ability to handle high-volume data entry while maintaining high quality.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations 

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.