Overview
We’re looking for a highly organized and proactive Administrative Assistant / Project Coordinator to support day-to-day operations and keep projects running smoothly. This role is ideal for someone who thrives in a fast-paced, remote environment and enjoys bringing structure and clarity to busy workflows.
Schedule:
- Monday to Friday, 6:00 AM to 3:00 PM (with one hour of unpaid break)
Responsibilities
- Manage and organize email inboxes, including drafting and responding to messages based on voice note instructions
- Coordinate calendars, schedule appointments, and send reminders to ensure nothing falls through the cracks
- Track tasks across multiple projects, ensuring deadlines and timelines are consistently met
- Prepare reports and presentation materials for client meetings and internal use
- Document processes and build a well-structured SOP library
- Support overall operations by coordinating task delegation and following up with team members
- Act as the primary operational support, freeing up leadership to focus on client-facing activities and growth
- Maintain and continuously improve SOPs to streamline onboarding and execution
- Identify inefficiencies in workflows and propose process improvements
- Collaborate with the team to ensure accountability and consistent task completion
Requirements
- Previous experience as an Administrative Assistant or Project Coordinator (real estate experience preferred)
- Strong organizational skills with the ability to manage multiple priorities at once
- Excellent written communication skills for professional email correspondence
- High attention to detail and accuracy across all deliverables
- Self-starter with the ability to work independently and take initiative
- Comfortable working remotely using asynchronous tools (e.g., Loom)
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations
Note
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Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.