Job Overview
We are seeking a highly experienced and trustworthy Executive Virtual Assistant to support senior leadership, primarily focused on email management, communication efficiency, and maintaining strict data security standards. This role requires a high level of professionalism, discretion, and accountability, as the assistant will have access to sensitive business communications.

Schedule: Monday to Friday, 8:00 AM – 5:00 PM Eastern Time (1-hour unpaid break) 

Key Responsibilities:

• Manage and organize executive email inboxes, ensuring timely and professional responses
• Draft, edit, and send communications on behalf of executives
• Identify, filter, and handle phishing attempts, spam, and suspicious emails
• Streamline email workflows and implement best practices for inbox management
• Use AI tools (e.g., ChatGPT) to improve response efficiency and communication quality
• Collaborate with internal teams via Outlook and Microsoft Teams
• Maintain strict confidentiality and handle sensitive information with care
• Follow all data security protocols and report any potential risks or breaches immediately

Security & Compliance Requirements:

• Adhere to all company data security protocols and report any breaches or errors transparently
• Log off and secure all password-protected devices when away from the workstation
• Work from a private and secure environment, separate from other individuals
• Use only secure, private internet connections (no public Wi-Fi)
• Comply with two-factor authentication (2FA) requirements for all systems
• Do not download software or data without prior approval
• Share information strictly through approved platforms (e.g., Outlook, Microsoft Teams)
• Sign and comply with confidentiality agreements and NDAs
• Maintain a high level of integrity—any negligence or misuse of data may result in termination

Qualifications:

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership
• Advanced proficiency in Microsoft Outlook, including inbox management and optimization
• Strong understanding of email security, phishing detection, and data protection best practices
• Experience using AI tools (e.g., ChatGPT) to enhance productivity
• Excellent written communication and organizational skills
• High level of discretion, reliability, and accountability
• Ability to work independently and handle sensitive information responsibly

Independent Contractor Perks

• Health insurance in eligible locations

• Permanent work from home

• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.