Work Schedule: 

• Part-time role: 20 hours per week, Monday to Thursday, five hours per day (9:00 AM – 2:00 PM AWST)

Responsibilities:

• Monitor and manage the main business email account, processing incoming enquiries and purchase orders in a timely manner
• Create internal work orders from incoming PDF orders and maintain accurate records within Trello
• Generate invoices and reconcile payments in Xero across multiple business entities
• Coordinate shipping logistics by obtaining dimensions, comparing rates through the third-party shipping portal, and arranging the most cost-effective option
• Produce and upload shipping labels into the Trello workflow system to ensure seamless order tracking
• Support the gradual expansion of admin duties across additional business entities as the role matures

Requirements:

• Demonstrated experience with Xero for invoicing and payment reconciliation
• Familiarity with Trello or similar project management tools for workflow tracking
• Strong English communication skills, both written and verbal
• High level of attention to detail when handling orders, invoices, and shipping documentation
• Ability to work independently and manage tasks across multiple business entities with minimal supervision
• Prior experience supporting Australian businesses is advantageous

Scope:

• Approximately 20% bookkeeping and 80% administrative and shipping coordination tasks
• Supporting approximately 12 invoices per week across the primary entity, with scope to expand across additional businesses
• Potential to scale to full-time hours as the business grows and additional entities are onboarded
• Opportunity to gradually take on more bookkeeping responsibilities currently handled by a local Australian bookkeeper

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.