Job Overview

Our client is looking for a proactive Operations Coordinator to manage administrative and financial tasks across multiple brands. This role serves as the central point of contact for coordinating documentation and data flow to ensure smooth, scalable business operations.

Schedule

• Monday - Friday, 9:00 AM - 6:00 PM EST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Manage day-to-day administrative tasks and serve as the central operations point of contact for all stakeholders
• Issue invoices, track payments, and offset remittances within Xero, collaborating with the accounting team to ensure alignment
• Organize and maintain supplier/customer paperwork and digital lead records within Monday CRM to support the sales function
• Maintain and update Google Workspace and Notion platforms to ensure digital workspaces are centralized and accessible
• Support general office coordination by tracking action items and building scalable administrative processes as the business grows
• Ensure high levels of accuracy in data handling and documentation across all departments

Requirements

• Experience with Xero, including invoicing and basic financial data entry
• Familiarity with Google Workspace and Notion for project management
• High level of attention to detail and accuracy in data handling
• Professional written communication skills and the ability to work independently
• Prior experience in an office administration or operations support role
• Strong organizational skills with the ability to manage multiple priorities simultaneously

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.