Job Overview
We are seeking a highly organized and proactive Delivery Assistant to support leadership with scheduling, communication management, meeting coordination, and administrative tasks. In this role, you will manage complex calendars, coordinate meetings, track approvals, and assist with documentation and project organization. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities while ensuring nothing falls through the cracks.

Schedule

• Monday - Friday, 8:00 PM - 5:00 AM Philippines Time (EST business hours), with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Manage complex calendars and coordinate all meeting logistics, agendas, and reminders.
• Track out-of-office requests, time-off records, and team availability for stakeholders.
• Triage executive inboxes, flagging urgent items and drafting professional responses.
• Organize meeting notes, documentation, and project files within Google Drive.
• Monitor to-do lists, manage deadlines, and handle travel or personal administrative tasks.
• Coordinate with team members and conduct research to support management needs.

Requirements

• 2–4 years experience as an Executive Assistant or in a similar support role
• Excellent written and spoken English
• Proven experience managing complex calendars across time zones
• Experience working EST hours from the Philippines
• High attention to detail and organizational skills
• Proactive problem-solving mindset
• Professional, discreet, and trustworthy with confidential information

Qualifications (if available)

• Expert-level experience with Gmail and Google Calendar
• Experience with Zoom or similar video conferencing platforms
• Proficiency with Google Drive and Google Docs
• Experience with Asana, Notion, or similar task management tools (or willingness to learn)
• PowerPoint skills including slide creation, formatting, and basic design
• Ability to quickly learn and adapt to new tools

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.