Accounts Payable & Reconciliations Specialist

About the Company We are a premier third-party hotel management company overseeing a growing portfolio of 37 hotels across the Midwest. Our corporate accounting team is expanding to ensure a consistent, efficient process and top-tier financial performance across all properties.

The Role We are seeking a detail-oriented Accounts Payable & Reconciliations Specialist to provide essential support to our accounting function. This role has been refocused to prioritize high-volume data accuracy, bank reconciliations, and foundational AP tasks within a structured, deadline-driven environment.

Schedule:

• Monday – Friday, 8:00 AM – 5:00 PM EST; 40 hours/week
• Permanent Work from Home (Independent Contractor)
• Health Insurance Coverage for eligible locations

Key Responsibilities

• High-Volume Reconciliations: Perform bank reconciliations for multi-property and high-volume accounts with strict accuracy.
• Detail-Oriented Data Entry: Execute precise data entry while proactively verifying if any items or supporting documents are missing.
• AP Support: Manage Accounts Payable-adjacent duties to ensure vendor and property data is current and audit-ready.
• Tax Prep Assistance: Assist the team in the preparation and maintenance of sales tax spreadsheets.
• Deadline Management: Work closely with Senior Accountants to ensure all workflows for multiple entities are completed on schedule.

Qualifications & Requirements

• AP Experience (Mandatory): Proven past experience in Accounts Payable is a must for this role.
• Multi-Property Experience: Previous experience managing AP or reconciliations for multiple properties or entities is a huge plus.
• Technical Skills: Strong proficiency in accounting software (M3 preferred) and advanced Excel skills for spreadsheet management.
• Adaptability: Ability to manage high-volume workflows for multiple entities simultaneously.
• Communication: Excellent verbal and written communication skills to report effectively to the Senior Accounting team.
• Reliability: Ability to commit to a full-time schedule aligned strictly with 8:00 AM – 5:00 PM EST.

Side Note This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.