Job Overview
We are seeking a highly organized, proactive, and creative Events Operations & Admin Coordinator to support a growing events business. This role is ideal for someone with experience in administration, customer support, events coordination, and basic graphic design who thrives in a fast-paced environment and enjoys balancing multiple responsibilities across operations, client communication, marketing, and financial administration.
You’ll play a key role in ensuring seamless event execution while also supporting promotional efforts through engaging visual content and digital updates.
Schedule
Monday to Friday, 8:00 AM – 5:00 PM (UK Time)
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations
Key Responsibilities
Operations & Administration
- Maintain and update the company website (WordPress, Wix, or Squarespace), ensuring all content is accurate, current, and aligned with business needs
- Manage inbound email inquiries related to events, bookings, and general questions with timely and professional responses
- Support client communication throughout the booking process to ensure a seamless and positive customer experience
- Process, code, and track supplier invoices accurately to support financial administrative processes
- Assist with event coordination tasks, including scheduling, logistics, and internal follow-ups
- Maintain organized records of bookings, communications, and financial data
- Handle multiple priorities while maintaining attention to detail and meeting deadlines
- Provide general administrative support to ensure smooth day-to-day operations
Events Marketing & Creative Support
- Design a full set of graphics for each in-house event (various formats and sizes)
- Create PowerPoint visuals for display on TV screens promoting events and announcements
- Build and publish event listings on ticketing platforms (e.g., Ticket Tailor), including copy and graphics
- Add and update events on the company website
- Design menus for events and restaurant offerings
- Create posters and signage for in-house promotions and event advertising
- Develop Facebook events with appropriate links and engaging descriptions using company accounts
- Produce graphics and edited images for paid social media campaigns
- Design flyers for print distribution when needed
- Create event signage and branded materials
- Support website updates with new copy and images as required
Requirements
- 4+ years of experience in administration, customer support, events coordination, or a similar role
- Strong written and verbal communication skills with a professional client-facing approach
- Proven ability to manage multiple tasks in a fast-paced environment
- High attention to detail, especially in invoicing, financial data, and record-keeping
- Experience managing website content (WordPress, Wix, Squarespace, or similar)
- Basic understanding of invoicing, expense coding, and finance-related admin tasks
- Proficiency in Google Workspace, Microsoft Office, and email platforms
- Experience with graphic design tools (e.g., Canva, Adobe Suite, or similar)
- Strong organizational and time management skills
- Ability to work independently, take initiative, and solve problems proactively
- Creative mindset with the ability to produce engaging visual content
- Reliable, accountable, and detail-oriented