Job Overview

Our client is looking for an Executive Assistant to provide high-level administrative and operational support to the company's leadership and ownership for their coaching practice. This role ensures the seamless execution of scheduling, communications, and content coordination, enabling the team to deliver exceptional training, coaching, and community experiences. The position plays a critical role in maintaining organized operations, supporting coach community engagements, and optimizing internal systems and collateral.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM CT, with 1 hour break (40 work hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Responsibilities

The essential functions include, but are not limited to the following:

• Manage and coordinate complex calendars.
• Provide direct executive assistant support to ownership, including ownership coaching practice coordination and administrative needs.
• Deliver real-time operational support during Coach Community Gatherings, including uploading materials, managing communications, and coordinating digital platforms (e.g., Mighty Networks, WhatsApp).
• Maintain and update the company's collateral and training materials with a high level of accuracy and organization.
• Ensure all meeting materials, agendas, and resources are prepared and accessible in advance of the company's sessions and Coach Community gatherings.
• Support internal communication flow across the company's team members to ensure alignment and execution.
• Assist in organizing and maintaining the company's systems, documentation, and digital assets.
• Identify opportunities to improve efficiency in administrative workflows and implement solutions.
• Utilize artificial intelligence (AI) tools to enhance, optimize, and streamline collateral and administrative processes where applicable.

Requirements

• Minimum 3+ years of relevant experience in an Executive Assistant or Administrative role.
• Experience supporting executives or leadership teams in a fast-paced environment.
• Demonstrated proficiency in calendar management, digital collaboration tools, and administrative systems.
• Strong written and verbal communication skills in English.
• Ability to effectively operate and collaborate in a remote work environment.
• Basic mathematical and reasoning abilities.
• High level of discretion, professionalism, and organizational skills.

Preferred Qualifications

• Experience working within a business operating system (e.g., EOS/Entrepreneurial Operating System or similar).
• Familiarity with community platforms such as Mighty Networks or similar tools.
• AI proficiency with tools used for content creation, editing, or workflow automation.
• Experience in SaaS or coaching/training organizations.

Knowledge, Skills and Abilities (KSAs)

• Exceptional organizational and time management skills with strong attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Strong problem-solving and critical thinking skills.
• High level of accountability and follow-through.
• Proficiency in digital tools and ability to quickly learn new systems.
• Strong interpersonal skills and ability to communicate effectively across teams.
• Ability to work independently while maintaining alignment with leadership priorities.

Core Values

All staff are expected to demonstrate these behaviors consistently in their daily work:

• We love helping
• Refine and elevate
• Find a way to win
• Be hungry; grow daily

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.