Job Overview

Our client is looking for a dedicated Commercial Real Estate Administrative Assistant to serve as the operational backbone for a Vice President-level executive. In this role, your organizational skills and attention to detail will directly impact the success of high-stakes transactions. This position offers a unique blend of traditional administrative support and specialized real estate coordination, providing a clear path to grow your expertise from basic administrative tasks to complex contract and lease management. You will benefit from the stability of a dedicated, full-time position with a single client who deeply values long-term professional development.

Client Overview

Join a dynamic commercial real estate services company where every deal you support makes a meaningful impact on clients’ business success. This established firm handles complex brokerage transactions, contracts, and lease agreements, offering you the opportunity to develop specialized expertise in the fast-paced commercial real estate industry while working directly with executive leadership.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM CST, with 1 hour unpaid break (40 hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Responsibilities

• Transaction Coordination: Coordinate brokerage activities and manage deal pipelines from initiation to closing, ensuring all deadlines are met.
• Executive Support: Manage executive communications, including intensive email organization and professional client follow-ups.
• CRM & Data Management: Maintain and update CRM systems with current client information and real-time deal status.
• Documentation: Prepare and process contracts, leases, and other legal documentation with high accuracy.
• Administrative Filing: Handle digital filing and document organization for all active deals and historical records.
• Strategic Outreach: Send strategic follow-up communications to clients, prospects, and business partners to keep transactions moving forward.
• Project Tracking: Support various deal coordination activities that ensure seamless operational flow.

Requirements

• Experience: Previous experience as a virtual assistant or administrative assistant.
• Communication: Strong email management and professional verbal/written communication skills.
• Technical Skills: Proficiency in CRM systems, database management, and document preparation.
• Organization: Excellent organizational abilities with a proven track record of tracking multiple projects simultaneously.
• Detail-Oriented: High attention to detail, particularly regarding filing systems and deadlines.
• Industry Context (Bonus): Familiarity with real estate processes, contract management, or experience in professional services/transaction-based industries.

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.