Job Overview

The Executive Assistant provides high-level, proactive support to the CEO and leadership team across multiple business functions. This is a fast-paced, dynamic role that blends traditional executive support with hands-on responsibilities in operations, compliance, recruiting, vendor management, and data analysis.

The ideal candidate is highly organized, detail-oriented, and takes full ownership of their work. They communicate clearly, anticipate needs, and operate with a high level of discretion. Daily and weekly reporting to the CEO is a core responsibility of this role.

Work Schedule: Monday–Friday, 10:00 AM – 6:00 PM Central Time overlap required (8hrs per day, 40hrs per week with one-hour unpaid break)

Independent Contractor Perks

• Health insurance in eligible locations

• Permanent work from home

• Immediate hiring

Key Responsibilities:

Executive & Administrative Support

• Manage the CEO’s calendar, including scheduling, coordinating meetings, resolving conflicts, and maintaining alignment across priorities.

• Manage and organize the CEO’s inbox by reviewing incoming emails, categorizing them, and ensuring each message is assigned to the appropriate label for efficient tracking and follow-up.

• Prepare and deliver comprehensive daily end-of-day (EOD) reports and weekly summary reports to the CEO, outlining completed tasks, pending items, and required action points.

• Monitor email communications proactively, flag high-priority messages, and ensure timely responses or escalation where required.

• Draft, proofread, and send professional communications on behalf of the CEO to vendors, partners, contractors, and other stakeholders.

• Record, organize, and distribute meeting notes and recordings (Google Meet / Gemini) when required.

• Coordinate travel logistics, including hotel bookings, event RSVPs, and itinerary planning as needed.

Documentation

• Draft and maintain documentation to reflect changes in processes and operations.

Vendor Management & Operations Support

• Conduct vendor outreach for equipment, services, and supplies, including requesting and comparing quotes.

• Manage vendor communications, track responses, follow up on outstanding items, and coordinate scheduling.

Recruitment & HR Coordination

• Draft job descriptions and coordinate recruitment requests with staffing partners.

• Manage candidate pipelines, track application progress, and maintain organized records.

• Conduct initial candidate screening calls and coordinate interview scheduling with the CEO.

• Serve as the main point of contact for recruiters and candidates throughout the hiring process.

Technology & Systems Administration

• Manage Google Workspace settings, email signatures, and calendar configurations.

• Coordinate meeting recordings and distribute AI-generated summaries.

Requirements

• 3+ years of experience in an Executive Assistant, Operations Coordinator, or similar role.

• Exceptional written communication skills with the ability to produce polished, professional documents independently.

• Strong organizational and time management skills, with the ability to handle multiple priorities across different business functions.

• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet).

• Experience with project management tools such as ClickUp.

• Proven ability to produce structured daily and weekly executive reports.

• High level of discretion and professionalism when handling confidential information.

• Proactive mindset with strong problem-solving skills and ability to anticipate needs.

Preferred

• Experience supporting a founder or CEO across multiple companies.

• Background in recruitment coordination or HR support.

• Experience drafting business documents, policies, or agreements.

What Success Looks Like

• The CEO’s calendar and inbox are consistently organized, prioritized, and optimized for efficiency.

• Daily and weekly reports provide clear visibility into operations, progress, and priorities.

• Tasks and communications are handled proactively with minimal oversight.

• The CEO is able to focus on high-level strategy, confident that operational execution is fully managed.

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.