Client Overview

The client is a rapidly growing company in the data center development and management sector with operations across Australia, Singapore, and Tokyo. The organization currently employs approximately 500 staff with plans to expand to 750 by year end.

Job Overview

This is a part-time virtual assistant role supporting an executive and their team members with administrative tasks and scheduling coordination. The position offers potential to grow into a full-time role as the relationship develops and demand increases. The successful candidate will work directly with the hiring manager and potentially support 2-3 additional team members.

Schedule: Mon-Fri 9:00 AM - 1:00 PM SGT (Part-time, 20 hours per week)
Client Timezone: Singapore Standard Time

Independent Contractor Perks

• Health Insurance coverage for eligible locations
• Permanent work from home
• Immediate hiring

Responsibilities

• Manage meeting scheduling and calendar coordination for multiple team members
• Handle travel bookings using the company's global travel booking system
• Process and submit expense claims through the expense management platform
• Coordinate site visits and tours for various internal and external stakeholders
• Assist with formatting and preparing basic presentations
• Liaise with recruiters and headhunters to schedule candidate interviews
• Manage desk and meeting room bookings through the office management system
• Provide general administrative support including diary management and document organization
•  Provide ad hoc personal assistance from time to time 

Must-Have Requirements

• Minimum 2-3 years of proven experience as a Virtual Assistant or Executive Assistant
• Strong proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
• Excellent written and verbal English communication skills for professional stakeholder interaction
• Demonstrated ability to learn new software systems quickly and independently
• Strong organizational skills with attention to detail and ability to manage multiple priorities

Nice-To-Have Requirements

• Experience with Concur expense management system
• Experience with AMEX Global Business Travel or similar corporate travel booking platforms
• Familiarity with Greenhouse recruiting software or similar applicant tracking systems
• Experience with Calvin or similar office/desk booking management systems
• Background in office management or events coordination
• Previous experience supporting teams in corporate environments
• Experience working with AI-powered tools and enterprise chat platforms

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions that fulfill all requirements will receive priority review.