Job Overview

Our client is looking for a dedicated Executive Assistant to provide comprehensive administrative support to senior stakeholders, predominantly the CEO. This role is ideal for someone who thrives in fast-paced, scaling business environments and is eager to create operational efficiencies across various business functions. As the company grows, this role will evolve, offering opportunities for career acceleration within a high-growth startup environment.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM Queensland Time, with 1 hour unpaid break (40 work hours per week)

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Responsibilities

• Provide comprehensive administrative support to senior stakeholders, predominantly the CEO
• Manage diary coordination and scheduling across the senior stakeholder suite within the organization
• Coordinate meetings with both internal teams and external enterprise-scale customers
• Handle broader administrative tasks, including ordering supplies and coordinating team events
• Create operational efficiencies across various business functions
• Support with general administrative responsibilities to reduce admin load for senior stakeholders
• Adapt to evolving role requirements as the company automates manual operational workflows
• Manage communications and scheduling that require close attention to detail for senior external enterprise customers

Requirements

• Proficiency in both Microsoft Office and the Gmail suite (ability to coordinate diary invites from both platforms)
• Experience with Slack for team communication
• Exposure to Notion (preferred but not essential)
• AI fluency or demonstrated experience using AI tools in daily workflows
• Strong attention to detail and accuracy in communication
• Ability to work proactively and adapt to changing priorities
• Experience in fast-paced, scaling business environments
• Flexibility to have some overlap with both Australian and US time zones

Scope

• Executive Assistant level role requiring 3-5 years of relevant experience
• Supporting multiple senior stakeholders with a primary focus on CEO support
• The role will evolve and expand as the company scales and automates processes
• Mix of traditional administrative tasks and strategic operational efficiency projects

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review