Job Overview

Our client is a dynamic touring production house that works with performing arts companies globally, selling shows and managing events for entertainment companies worldwide. They have developed a sophisticated automation system to streamline financial processes and manage multiple funding streams that require precise tracking. As an Admin Assistant, you will play a key role in ensuring the smooth day-to-day operations of this creative hub. This role bridges administration and the arts, offering an ideal opportunity for a highly organized professional who thrives in a fast-paced, global entertainment environment.

Schedule

• Monday – Friday, 4 hours daily starting at 10:00 AM Chermside, QLD Time (20 hours per week)

Independent Contractor Perks

• Permanent work-from-home setup.
• Immediate hiring.

Responsibilities

• Operational Support: Handle day-to-day administrative duties to ensure smooth business operations for both the production house and its managed client accounts.
• Correspondence & Communication: Manage high-volume emails and internal communications, maintaining a professional tone across all platforms.
• Records Management: Maintain organized digital filing systems, company records, and comprehensive documentation to support precise financial and funding tracking.
• Touring & Event Coordination: Assist with event management logistics and the coordination of global touring companies.
• Production Materials: Prepare and format reports, professional presentations, meeting notes, and specific production materials.
• Database & CRM Maintenance: Update and manage databases, contact lists, and project management tools to keep workflows synchronized.
• Ad-hoc Administration: Provide proactive operational support as required by management to meet shifting project priorities.

Requirements

• Experience: Minimum of 3 years of experience as an Administrative Assistant or in a similar professional support role.
• Industry Context: Previous experience in the creative, events, or entertainment industry is highly preferred.
• Technical Skills: Proficiency in Microsoft Office Suite and/or Google Workspace. Familiarity with CRM systems, bookkeeping, or project management tools is a significant plus.
• Communication: Excellent written and verbal communication skills with a high degree of professionalism and confidentiality.
• Organization: Strong multitasking abilities and the capacity to manage multiple priorities in a fast-paced setting.
• Mindset: Proactive problem-solver who can work independently, take initiative, and adapt to the unique needs of a touring production house.

Qualifications

• Strong attention to detail, specifically regarding the maintenance of records for multiple funding streams.
• Ability to work consistently within the Queensland (AEST/AEDT) timezone.
• A positive, collaborative attitude toward a fast-changing creative work environment.

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own reliable computer and high-speed internet connection and are responsible for their own taxes and benefits. Professional fees are established based on performance and experience demonstrated during the application process.

Reminder

Please follow the provided link to BruntWork’s Career Site to complete your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.