Client Overview

Join a rapidly growing healthcare technology group transforming how pharmacies and healthcare facilities across Australia and New Zealand operate. This multi-entity organization supports thousands of pharmacies through comprehensive management platforms while also delivering specialized solutions for aged care and addiction treatment facilities.

Role Overview

We are seeking a detail-oriented and highly organized Bookkeeper to support financial operations across multiple entities within a fast-scaling healthcare technology group. This role goes beyond traditional bookkeeping, incorporating accounts payable, accounts receivable, reconciliations, and month-end reporting, while interacting with modern financial systems and proprietary platforms.

You will play a critical role in maintaining financial accuracy, supporting reporting deadlines, and ensuring smooth day-to-day finance operations that directly impact healthcare service delivery.

Schedule: Full-time (40 hours per week); Australian business hours Monday to Friday 8:30 AM to 5 PM 
Client Timezone: Australian Eastern Time (Sydney) 

Independent Contractor Perks

• Health insurance in eligible locations

• Permanent work from home

• Immediate hiring

Key Responsibilities

Bookkeeping & Financial Operations (Project River)

• Reconcile bank statements across 4 core entities with high accuracy
• Perform credit card reconciliations and resolve discrepancies
• Approve employee expense claims in accordance with internal policies
• Maintain and update Fixed Asset Register (FAR) including data entry and compliance
• Manage shared accounts inboxes and respond to financial queries
• Communicate with internal teams, customers, and vendors regarding financial matters
• Execute ad hoc finance and bookkeeping tasks as required
• Support month-end close processes, including:
• Bank reconciliations
• Accounts Payable (AP) and Accounts Receivable (AR) reviews
• Fixed Asset Register updates

Accounts Payable (3 Entities)

• Process and code supplier invoices using Xero, ApprovalMax, and Weel
• Conduct detailed reviews of intercompany loan transactions
• Perform supplier verification checks via phone (3CX system provided)
• Manage and process fortnightly batch payments across entities
• Ensure compliance with internal approval workflows and financial controls

Accounts Receivable (3 Entities)

• Generate and process customer invoices in Xero (2 entities)
• Manage direct debit billing and entries (Ezidebit platform)
• Implement billing updates based on Sales team instructions and CRM reconciliation
• Monitor AR aging and ensure timely customer payments and follow-ups
• Process New Zealand direct debit collections
• Maintain adherence to AR processes and internal controls
• Prepare and present monthly AR summary reports, including participation in review meetings

Reporting & Month-End Close

• Assist in monthly departmental and financial reporting
• Ensure all month-end deliverables are completed within deadlines
• Prepare monthly summary reports and participate in finance meetings
• Support senior finance leadership with accurate and timely financial insights

Requirements

• Minimum 2+ years of bookkeeping experience in a multi-entity or high-volume environment
• Strong proficiency in Xero (essential)
• Experience handling AP, AR, and reconciliations end-to-end
• High level of accuracy, attention to detail, and process discipline
• Experience with month-end close processes and reporting
• Strong written and verbal communication skills
• Ability to work Australian business hours consistently
• Demonstrated ability to maintain confidentiality with sensitive financial data
• Comfortable working in remote, team-based environments

Preferred / Skills

• Experience with ApprovalMax, Weel, Ezidebit, or similar tools
• Familiarity with Zendesk or customer service platforms
• Experience working with proprietary or custom-built systems
• Exposure to intercompany accounting and loan reconciliations
• Experience supporting international payments and multi-currency environments

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.