Overview: 

The client is seeking a detail-oriented, proactive, and tech-savvy Executive Assistant to provide high-quality administrative and operational support to a member of their Leadership Team. This role is ideal for someone early in their virtual assistant career who wants to gain experience in a fast-paced, high-standard professional services environment. The ideal candidate will be resourceful, highly organized, and fluent in Microsoft Office tools, with the ability to manage a range of tasks efficiently and with discretion.

Schedule:

• Monday to Friday, 12:00 pm to 4:00 pm Eastern time, the remaining 4 hours are flexible

Key Responsibilities:

Calendar & Email Management

• Manage complex calendars, scheduling internal and external meetings
• Proactively flag scheduling conflicts, upcoming deadlines, and priority messages
• Organize email inboxes, including categorizing, flagging, and drafting basic responses

Document Creation & Management

• Draft and format documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, Excel, and Outlook
• Maintain shared folders and document version control

Meeting Coordination

• Prepare agendas, organize Zoom/Teams calls, and take accurate meeting notes
• Track action items and follow up to ensure timely execution

General Admin & Research

• Conduct light research (e.g., background on people, events, tools, vendors)
• Assist with expense tracking, travel research/coordination, and vendor coordination
• Support occasional special projects and executive initiatives as needed

Requirements:

• 1–3 years of experience in an administrative, virtual assistant, or executive assistant role
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Experience using collaboration tools like Microsoft Teams and Slack
• Skilled in managing complex calendars, email, CRM tools (Salesforce preferred)
• Experience creating and managing onboarding processes independently
• Proven experience in supporting high level executive in a fast pace environment
  
• Ability to work autonomously and solve problems proactively
• Exceptional organizational skills and keen attention to detail
• Strong communication skills – both written and verbal
• Ability to handle confidential information with integrity and professionalism

Independent Contractor Perks

• Health Insurance Coverage for eligible locations

• Permanent work from home

• Immediate hiring

Side Note
This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder
Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.