Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Steady freelance job
Responsibilities:
- Prepare and compile project documentation including quotes, progress reports, and completion reports
- Create and maintain SWMS (Safe Work Method Statements) documents as required for construction projects
- Develop site registers and material safety data sheets for project compliance
- Process project variations and amendments to existing quotes (e.g., adding $10,000 toilet installation to $100,000 base quote)
- Upload and submit documents through various client web portals and online systems
- Source and organize project-related documents and materials as needed
- Transform field information and photos provided by project staff into professional, presentable client documents
- Assist with creating project schedules and workforce planning documents
- Support the development of standard operating procedures (SOPs) and document training processes
- Provide general administrative support to 5 project division team members
- Future responsibilities may include supplier and contractor sourcing and procurement support
Requirements:
- Strong administrative background with emphasis on document preparation and form completion
- Proficiency in basic mathematics and quote/variation calculations
- Experience with web portals and online document submission systems
- Excellent attention to detail and document organization skills
- Ability to create workflows and draft new document templates
- Strong initiative to record training sessions and create documented SOPs from verbal instructions
- No construction industry experience required, but willingness to learn construction terminology
- No graphic design skills required (internal marketing team handles document formatting)
- No bookkeeping or heavy invoicing experience needed
- Ability to work independently and manage multiple requests from team members
Scopes:
- Internal role with no direct client contact or communication
- Support 5 project division team members across both residential and commercial project streams
- Handle projects ranging from $100,000 to $1 million AUD with 3-week to 3-month durations
- Work on both commercial projects (office buildings, childcare centers, aged care facilities) and residential renovations
- Position designed as first of potentially 2-3 VA roles as division grows
- Focus initially on core administrative tasks with potential expansion into procurement support
- Flexible timeline for hiring - quality of candidate prioritized over urgency
- Opportunity to help establish processes and procedures for new business division