Schedule: Monday to Friday, 2:00am to 7:00 pm UK Time

Job Responsibilities:

• Prepare and send monthly invoices to managers and assist with collections and payment follow-ups.
• Generate and distribute monthly financial and operational reports for managers.
• Gather and consolidate pipeline reports from UK agents on a monthly basis.
• Follow up on outstanding fees with UK agents and track payment status.
• Perform bank reconciliations for both UK and Portugal accounts to ensure accuracy of financial records.
• Assist with VAT filing, including the preparation and organization of invoices required for submission.
• Update the P&L database daily to ensure financial records are accurate and up to date.
• Conduct monthly credit card reconciliations and ensure all transactions are properly recorded and supported by receipts.
• Maintain organized financial documentation and assist with other administrative and finance-related tasks as needed.

Requirements:

• Proven experience in bookkeeping, finance administration, or accounting support.
• Strong knowledge of invoicing, reconciliations, and financial reporting.
• Experience with bank and credit card reconciliations.
• Familiarity with VAT processes or tax-related documentation is preferred.
• Proficient in Microsoft Excel or Google Sheets, with the ability to manage and update financial databases.
• Strong attention to detail and accuracy when handling financial data.
• Excellent organizational and time management skills.
• Good written and verbal communication skills, particularly when coordinating with agents and managers.
• Ability to work independently and follow up on outstanding tasks, such as collections and reporting.