Role Overview:

We are seeking a high-level, proactive Executive Assistant to support the CEO and Chief of Staff. This role requires a "forward-thinking" approach to logistics and a high degree of comfort with AI tools and modern travel management platforms.

Schedule:

• EST Business Hours (Boston) final schedule will be determined by the client
• Starting at 20 hours/week with potential to scale to 40 hours/week.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Key Responsibilities:

• Strategic Calendar Management: Manage complex, high-volume calendars in the EST time zone (Boston). Prioritize meetings, resolve conflicts, and ensure the CEO’s time is optimized.
• Global Travel & Logistics: Coordinate end-to-end travel arrangements, including flights, accommodation, and ground transportation, primarily using Navan.
• Communication & Coordination: Act as a gatekeeper and liaison between the Executive team and internal/external stakeholders via Slack and email.
• Administrative Support: Manage documentation and workflows within Google Workspace and assist the Chief of Staff with project-based tasks.
• AI Integration: Leverage AI tools (e.g., Gemini) to summarize meetings, draft communications, and streamline administrative research.
•  Lead end-to-end preparation for executive meetings: invitations, rooms booking / tech briefing, link briefing materials, order lunch or book restaurants 

Qualifications:

• Experience: 3+ years of experience as an EA or Senior Administrative Assistant, ideally supporting C-suite executives.
• Technical Proficiency: Advanced skills in Google Workspace, Slack, and Navan. Experience using AI for productivity is a significant plus.
• Availability: Must be able to work EST business hours.
• Adaptability: Comfortable starting at 20 hours/week with the capacity to scale to 40 hours/week as project loads increase.

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.