Job Overview

Our client is looking for a versatile and highly organized Construction Operations & Estimating Assistant to manage the critical backbone of their construction and development projects. This role is a unique hybrid of project administration, pre-construction estimating, and client relationship management. You will be responsible for ensuring that projects move smoothly from initial lead qualification through to final closeout, utilizing a modern suite of construction technology. If you are a process-oriented professional who thrives on creating order, mastering new software, and taking ownership of project outcomes, this is an incredible opportunity to grow into a leadership role within a scaling company.

Schedule

• Monday - Friday, 09:00 AM - 06:00 PM EST, with 1 hour unpaid break (40 work hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Responsibilities

• Manage all incoming client and project communications via phone, email, and messaging platforms, ensuring timely responses and proper prioritization
• Oversee project administration in Construction Online UDA and Wrike, maintaining accurate project statuses, timelines, and documentation
• Process project closeout documentation including contracts, lien waivers, W-9s, and certificate approvals for current GC projects
• Perform detailed construction takeoffs and material quantity estimations using Stack software for pre-construction and development projects
• Prepare comprehensive bidding packages and preliminary budgets for new development opportunities, including gathering subcontractor quotes
• Coordinate communication with architects, engineers, and design teams regarding drawing revisions, RFIs, and project information flow
• Manage client invoicing through QuickBooks and conduct systematic follow-up on overdue payments to improve cash flow
• Track and nurture leads for both software implementation projects and single-family developments within HubSpot CRM
• Conduct initial outreach and qualification of new business opportunities, scheduling discovery calls and follow-up meetings
• Create and maintain comprehensive Standard Operating Procedures (SOPs) for all recurring administrative, estimating, and communication workflows
• Optimize utilization of existing software tools including HubSpot, Construction Online UDA, Wrike, QuickBooks, and Stack
• Build and maintain a centralized knowledge base documenting operational procedures, compliance requirements, and best practices
• Research current material pricing from suppliers and compile data to support development project underwriting
• Develop templates and systems for automated client and subcontractor communications to streamline routine updates

Requirements

• Proven experience with construction project administration, estimating, or related operational support (2+ years preferred)
• Strong technical proficiency with construction management software; experience with platforms like Procore, BuilderTrend, or similar systems highly valued
• Demonstrated ability to learn new software quickly; familiarity with Stack (takeoff software), Construction Online UDA, Wrike, HubSpot CRM, or QuickBooks is a significant plus
• Exceptional attention to detail with ability to manage complex documentation including contracts, compliance records, and financial documents
• Experience performing construction takeoffs, reading blueprints, or understanding construction drawings and specifications
• Strong written and verbal communication skills with ability to professionally represent the company to clients, architects, and subcontractors
• Excellent organizational and time management abilities with capacity to juggle multiple projects and priorities simultaneously
• Self-directed work style with strong initiative and ability to work independently with minimal supervision
• Process-oriented mindset with experience creating or following Standard Operating Procedures and documented workflows
• Comfortable with numbers and basic estimating calculations; experience with construction budgeting or cost analysis preferred
• Proactive problem-solver who can anticipate needs and take ownership of outcomes rather than waiting for direction

Additional Expectations

• Commitment to maintaining extremely high standards of accuracy and detail in all work, particularly with financial documents, contracts, and estimating calculations
• Proactive communication style with daily check-ins and status updates to keep the founder informed without requiring micromanagement
• Accountability for outcomes and results rather than just task completion; taking ownership of entire workflows from start to finish
• Flexibility to adapt as the business evolves and priorities shift between GC project closeouts and development pre-construction
• Professional demeanor in all client and subcontractor interactions, representing the company's values of quality and reliability

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.