Job Overview

Our client is looking for an Operations & Finance Coordinator to join their growing construction company. In this role, you’ll play a pivotal role in streamlining business operations and ensuring financial accuracy. This is an exciting opportunity to work directly with the business owner to implement systems that drive profitability and efficiency across multiple construction projects. You’ll be the central hub for client communications, financial tracking, and operational coordination, making a direct impact on the company’s growth and success. This role offers significant autonomy and the chance to grow with a forward-thinking construction business that values innovation and systematic approaches.

Schedule

• Monday - Friday, 9:00 AM - 6:00 PM AEST/AEDT, with 1 hour unpaid break (40 work hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Responsibilities

• Manage all client communications, including emails, phone calls, SMS, and social media inquiries, with response times within 1 hour during business hours
• Qualify leads and update deal statuses in CRM, ensuring all prospects are properly documented within 24 hours of initial contact
• Conduct weekly financial reconciliation in Wunderbuild to provide real-time cost tracking versus actual expenses for proactive budget management
• Match all invoices to correct jobs in Wunderbuild and generate client invoices within 48 hours of work completion
• Coordinate with the bookkeeper to ensure timely payment processing and maintain accurate job costing records
• Organize and maintain all job documentation within the Wunderbuild platform
• Schedule jobs considering team workloads and travel times to maximize on-site productivity
• Conduct job auditing for timesheets and variations, maintaining all compliance records
• Maximize utilization of the Wunderbuild platform, including document management, budget tracking, and checklist functions
• Support supplier and subcontractor coordination, including price checking and maintaining updated price books
• Assist with quote and tender management processes to streamline estimation workflows
• Follow up on completed projects for Google reviews and referral requests
• Provide weekly budget meeting preparation and financial reporting for active projects

Requirements

• Strong background in bookkeeping, finance, accounting, or a similar field (highly preferred due to financial focus)
• Excellent written and verbal communication skills for client interaction
• Proven ability to manage multiple projects and priorities simultaneously
• Strong attention to detail for financial reconciliation and compliance documentation
• Proficiency in email management and digital communication platforms
• Understanding of construction industry processes and terminology
• Ability to work independently with minimal supervision
• Strong organizational skills for document management and scheduling

 Nice to have:

• Experience with construction management software, preferably Wunderbuild or similar platforms
• Experience with CRM systems and lead qualification processes

Scope

• Primary focus on financial operations, with weekly reconciliation being the paramount priority
• Full ownership of client communication management across all channels
• Complete responsibility for Wunderbuild platform optimization and utilization
• Support role in supplier and subcontractor coordination
• Administrative support for quote and tender processes
• Compliance and documentation management for all active projects
• Lead qualification and CRM management
• Coordination with the existing bookkeeper for monthly financial processes
• Post-project follow-up for reviews and referrals
• Weekly financial reporting and budget meeting preparation

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.