Position Overview:
We are seeking a detail-oriented and highly organized Accounts Payable (AP) Specialist to support high-volume invoice processing and payment execution across multiple regions. This role will focus on end-to-end AP operations including invoice intake, three-way matching, vendor communication and reconciliation, and
month-end support.
The ideal candidate thrives in a fast-paced environment, meets daily processing metrics, and ensures accuracy, compliance, and timely vendor payments across global time zones.

Key Responsibilities

Invoice Processing & Matching
● Process invoices from scanning/OCR queue (target: 80–100 invoices per day)
● Perform three-way matching (PO, receipt, invoice)
● Review and check to ensure invoices are coded to the correct GL
accounts and cost centers and is within budgets
● Resolve invoice matching variances (less than 5% variance)(if any)
● Route invoices for approval in accordance with company policy

Payment & Vendor Management
● Create payment journals
● Execute scheduled weekly payment runs
● Respond to vendor inquiries regarding payment status and remittance
● Reconcile payment batches and resolve discrepancies (if any)
● Perform vendor statement reconciliations

Expense & Corporate Card Administration
● Process employee expense reports in compliance with internal policy
● Conduct expense report audit sampling (5–10%) for compliance
● Review and reconcile corporate card transactions and statements
● Complete corporate card statement reconciliation

Exception Handling & AP Controls
● Clean up pending exceptions and unresolved invoices in the queue
● Escalate aging invoices or high-risk issues to the AP Lead
● Review aging invoices, exception items, and week-end closeout tasks
● Support GL account verification and AP account cleanup activities

Reporting, Planning & Operational Support
● Maintain productivity, accuracy, and daily AP metrics reporting
● Process weekend invoice backlogs and support weekly payment
planning
● Perform aged payables analysis and identify payment risk areas
Month-End & Compliance Activities
● Assist with month-end close activities, including accruals and reporting
● Maintain vendor master file accuracy and compliance standards
Continuous Improvement & Training
● Recommend process improvements to enhance AP efficiency and controls
● Participate in training on new tools, systems, and AP best practices

Skills and Experience
● Education: Associate’s degree in Accounting, Finance, or a related field (or equivalent practical experience).
● Experience: Minimum of 2+ years of experience in Accounts Payable, invoice processing, or a related finance role.

● Technical Skills: Working knowledge of ERP/AP systems such as NetSuite, SAP, Oracle, Coupa and corporate card or expense platforms (e.g., Navan, RAMP, Expensify).
● Accounts Payable Knowledge: Strong understanding of 3-way matching, invoice coding, reconciliation, and payment cycles.
● Attention to Detail: High level of accuracy with strong reconciliation and error-detection skills.
● Communication Skills: Professional verbal and written communication skills for effective vendor coordination and issue resolution.
● Organizational Skills: Ability to manage high-volume workloads, meet daily processing targets, and support global teams across multiple time zones.
● Process Improvement: Proactive mindset with exposure to process improvements and SOP documentation.