Role Overview

The Project Administrator plays a critical role in supporting the successful delivery of approximately 25 low-rise SDA residential projects, in addition to supporting high-rise developments. This position is responsible for overseeing the full administrative function across multiple concurrent projects, ensuring document control, financial administration, compliance coordination and system organisation are executed with precision. While our delivery team focus on completing projects on-site, this role ensures the administrative scope is proactively managed, structured and audit-ready at all times.

Schedule

• Monday to Friday, 9:00 am - 6:00 pm Sydney time, with 1hr break (40 hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Key Responsibilities

• Provide end-to-end administrative support across multiple concurrent residential projects.
• Maintain project registers including drawing registers, consultant registers, RFI logs, variation registers and approval trackers.
• Maintain strict document control ensuring latest versions of drawings, reports, quotes, invoices, purchase orders and certificates are accurately filed.
• Archive superseded documentation to prevent site errors.
• Create and issue Purchase Orders (POs) to suppliers and contractors.
• Maintain an accurate PO register aligned with project budgets.
• Cross-check invoices against approved quotes, POs and contract values.
• Coordinate demolition permits and authority approvals.
• Liaise with authorities, consultants and builders to track approvals and certificates.
• Coordinate SDA As-Built letters and compliance documentation at completion.
• Liaise with builders to manage the close-out process for all reported SDA & building defects.
• Take ownership of project folder structures and system consistency across all developments.
• Identify process improvements and administrative efficiencies.

Key Outcomes – What Success Looks Like

• Reduced administrative burden on Project Managers & coordinators.
• Management & close out of building defects within a 90-day period
• Accurate and timely processing of POs and invoices.
• Demolition permits and compliance approvals secured without delay.
• All SDA certification documentation obtained and properly filed.
• Zero document control errors with all drawings and documentation correctly version managed.
• Structured, audit-ready digital project systems (Visibuild)

Requirements

• 2–5+ years’ experience in project administration (construction or development preferred).
• Experience supporting residential construction projects (low-rise and/or high-rise desirable).
• Familiarity with construction documentation, purchase orders and compliance tracking.
• Strong proficiency in Microsoft Office Suite and document management systems.
• Experience using project management platforms (e.g., Procore, Aconex, Monday or similar) highly regarded.
• Exposure to SDA compliance requirements desirable but not essential.

Key Characteristics

• Exceptional attention to detail and structured work habits.
• Strong written and verbal communication skills.
• Proactive mindset with the ability to anticipate issues.
• Strong time management and ability to manage multiple concurrent projects.
• Collaborative and team-oriented approach.
• High level of ownership and accountability. 

Why This Role Is Important

This position is central to the operational scalability of our development platform. As we continue to expand our SDA portfolio, structured and disciplined project administration is critical to maintaining quality, compliance and financial control. The Project Administrator will be a key contributor to delivery excellence, ensuring projects remain organised, compliant and professionally managed behind the scenes.

Attributes

• Communication – Be open to receiving ideas from diverse viewpoints and able to communicatemessages so that they are universally understood.
• Presence - Demonstrate composure and confidence.
• Collaboration - Build partnerships and work with others to meet shared objectives.
• Innovation – Move company beyond traditional ways of thinking.
• Adaptability – Respond to changes willingly and recognize when to adjust based on the situation.

Commitment to Diversity
As a company that strives to build a world where people unite and take action to create lasting change, they value diversity and celebrate the contributions of people of all backgrounds, regardless of their age, ethnicity, race, colour, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.