Work Schedule:

• Monday to Friday, 9:00 am to 6:00 pm CST time, with a 1-hour unpaid break.

• Manage all project communications between Project Managers, Selections Coordinator, and Estimator.
  
• Coordinate with Site Supervisors for daily logs and photo documentation.
  
• Handle social media updates and marketing communications for new projects.
  
• Process and distribute change order communications to all stakeholders.
  
• Maintain consistent client updates throughout the pre-construction phase.
  

• Match contractor invoices to approved budgets and change orders.
  
• Update cost sheets in SharePoint with the latest financial data.
  
• Track and reconcile project expenses against estimates.
  
• Process and organize all project-related receipts and documentation.
  
• Maintain accurate records of selection costs and allowances.
  

• Organize and maintain all project documentation in BuilderTrend.
  
• Coordinate with the Estimator on RFQ distribution and tracking.
  
• Maintain up-to-date contractor and supplier documentation.
  
• Support the Selections Coordinator with documentation management.
  
• Track and update project schedules and timelines.
  

• Document and maintain SOPs for all administrative processes.
  
• Create templates for recurring operational tasks.
  
• Standardize communication protocols across departments.
  
• Develop and maintain quality control checklists.
  
• Update process documentation based on team feedback.
  

• Bachelor’s degree in Business Administration, Construction Management, or related field.
  
• Minimum 2 years of experience in project coordination, operations, or administrative support.
  
• Strong understanding of project documentation and communication workflows.
  
• Proficiency with project management software such as BuilderTrend, SharePoint, or similar platforms.
  
• Excellent written and verbal communication skills.
  
• High attention to detail, organization, and accuracy.
  
• Ability to work collaboratively with multiple teams and manage competing priorities.
• MUST BE WILLING TO WORK WITH TIME TRACKING TOOL
  

• Experience in the construction or building industry.
  
• Familiarity with financial tracking or bookkeeping processes.
  
• Knowledge of social media management and content scheduling tools.
  
• Background in developing or maintaining SOPs and process documentation.
  
• Experience using design or communication tools (e.g., Canva, Slack, Trello).
  

Independent Contractor Perks:

• HMO Coverage in eligible locations
  
• Permanent work from home
  
• Immediate hiring