Schedule:

• 40 hours per week with potential for role expansion based on performance
• Flexible during client business hours
• Client Timezone: Australian Eastern Daylight Time (Sydney)

Client Overview:

A dynamic youth-focused educational organization serving over 1,000 children and teenagers weekly through innovative programs and activities. This grassroots organization has grown significantly over 15 years, emphasizing technology adoption, creativity, and constant innovation in youth education and engagement.

Job Description:

You’ll partner directly with leadership as a true administrative ally, not just an order-taker. This role offers the perfect blend of creative design work, tech-savvy problem-solving, and essential administrative support in a fast-paced environment where no two days are the same. You’ll have the freedom to grow into increasing responsibilities while making a real impact on an organization that’s constantly pushing boundaries in youth education.

Responsibilities:

• Manage and maintain customized CRM system with specialized Hebrew requirements and government compliance data
• Create engaging designs in Canva including flyers, birthday cards, photo books, and educational worksheets
• Handle video editing tasks for organizational promotional content
• Utilize AI tools to streamline processes like permission slips and educational game creation
• Manage social media content creation and engagement across platforms
• Organize and curate massive photo libraries (1.5+ terabytes) using facial recognition for personalized materials
• Respond to technical emails and coordinate government reference number processing
• Learn new software systems rapidly including HubWorks childcare management platform
• Coordinate urgent priority tasks while maintaining ongoing project timelines
• Communicate via WhatsApp voice messages for efficient task coordination

Requirements:

• Proven experience with CRM systems and accurate data management
• Strong Canva design skills with ability to create simple, effective designs quickly
• Natural inclination toward AI tools and technological solutions for problem-solving
• Excellent reliability and honesty with time tracking and communication
• Ability to learn new systems independently and research unfamiliar topics
• Proactive, problem-solving mindset with genuine “go-getter” attitude
• Flexibility to handle changing priorities and urgent requests seamlessly
• Comfortable with WhatsApp voice message communication style
• Bonus if you have video editing experience
• It helps if you’re familiar with Google Photos or similar photo management systems

Why Join This Team?

• Work directly with passionate leadership team in a truly collaborative environment
• Enjoy complete remote flexibility with no client-facing responsibilities required
• Grow your role and responsibilities based on your performance and interests
• Join an innovative organization that embraces new technology and creative solutions
• Benefit from long-term partnership approach with genuine growth opportunities
• Experience the satisfaction of supporting meaningful youth education and community impact

Independent Contractor Perks:

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring