Job Highlights

Contract: Independent Contractor
Schedule: Monday to Friday | 8:00 AM – 5:00 PM EST (1hr unpaid break)

Role Overview
We are seeking a highly dependable and professional Executive Assistant to support a founder in a fast-growing, founder-led business. This role is critical to ensuring smooth day-to-day operations, protecting executive time, and maintaining a polished and professional brand presence.

The ideal candidate is someone in a growth phase of their career, looking for long-term stability, skill development, and the opportunity to grow alongside the business. This role starts with strong backend and administrative support, with the potential to gradually transition into light client-facing and coordination work as trust and familiarity grow.

Key Responsibilities
Executive & Administrative Support

• Provide day-to-day administrative support to the founder, including calendar management, scheduling, and inbox organization
• Coordinate meetings across time zones and prepare agendas or summaries when needed
• Handle document preparation, file organization, and internal tracking systems
• Assist with personal administrative tasks as required (discretion is essential)

Operations & Organization

• Maintain internal systems and documentation using tools like Google Workspace and Notion
• Track tasks, follow-ups, and priorities to ensure nothing falls through the cracks
• Support workflow optimization and process improvements
• Liaise with internal team members or contractors as directed

Communication & Brand Support

• Draft, proofread, and edit emails, internal communications, and light external correspondence
• Ensure all communications align with the founder’s voice, tone, and brand standards
• Maintain a professional, conservative public-facing presence aligned with brand values

Social Media & Creative Support

• Provide backend support for social media (content scheduling, research, light creative input)
• Assist with organizing ideas, captions, or content calendars
• Stay aware of trends while maintaining brand-appropriate professionalism

Qualifications and Requirements

• Strong English communication skills (both written and spoken)
• Prior experience as an Administrative Assistant or Executive Assistant for at least 1-2 years
• Highly organized, detail-oriented, and proactive with strong follow-through
• Comfortable supporting a founder or public-facing executive
• Demonstrated professionalism, discretion, and ability to handle confidential information
• Ability to work full-time on EST hours (9 AM – 6 PM EST)
• Reliable internet connection and a distraction-free remote work setup

Nice to Have

• Experience working with founders, CEOs, or startups
• Familiarity with Google Workspace, Slack, Notion, or similar productivity tools
• Social media savvy with creative or content coordination experience
• Experience supporting international or US-based clients
• Interest in learning client communication and relationship management over time

What We’re Looking For

• Someone career-oriented, not job-hopping or short-term focused
• A calm, steady, and professional presence who can be trusted as a right hand
• A proactive self-starter who anticipates needs rather than waiting for instructions
• Someone who values long-term collaboration, stability, and growth
• A team player who takes pride in supporting leadership and building something meaningful

How to Apply

To ensure alignment and a smooth screening process, please include the following in your application:

1. Public links to your social media profiles
   (e.g., LinkedIn, Facebook, Instagram, X/Twitter — professional or personal accounts are acceptable as long as they are public)
2. Confirmation of the following:
   • Your internet reliability (type of connection and backup, if any)
   • Your available weekly hours (confirm full-time availability, Monday–Friday, 9:00 AM–6:00 PM EST)
   • Your expected hourly rate (USD)

Applications that do not include the above information may not be prioritized.

Independent Contractor Perks

• Health Insurance Coverage
• Permanent work from home
• Immediate hiring
• Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Job ID: 46910304084