Role Name: Property Management Assistant

Schedule: 20 hours per week with potential to scale to 40 hours per week as business expands

Client Timezone: Eastern Time (Miami, Florida)

Client Overview: Join a rapidly expanding property management company that’s acquiring approximately 80 new properties and scaling their operations. This dynamic husband-and-wife team values precision, organization, and growth, creating an environment where your contributions directly impact business success. You’ll be part of a close-knit team that’s building something meaningful in the thriving Miami real estate market.

Job Description: You’ll become the operational backbone for a growing property management company, handling the critical administrative tasks that keep multiple properties running smoothly. This role offers the perfect blend of financial management, tenant relations, and business development support. You’ll work directly with the business owners, gaining comprehensive experience across all aspects of property management while having the opportunity to grow with a company that’s actively expanding its portfolio.

Responsibilities:

• Label and categorize bank movements by downloading Excel sheets and accurately coding transactions for multiple properties
• Complete lease agreements and process lease renewals for tenants across the portfolio
• Manage work orders by coordinating with vendors and following up with tenants to ensure timely completion
• Organize and file documents when receiving property offers and managing related paperwork
• Make outbound calls to leads to schedule property showing appointments and support business development
• Maintain accurate records and documentation across cloud-based systems and Excel spreadsheets
• Provide comprehensive administrative support to streamline daily operations
• Support the expansion process as the company acquires new properties

Requirements:

• Fluent bilingual proficiency in English and Spanish (required for Miami market)
• Strong attention to detail and organizational skills with a methodical approach to tasks
• Self-motivated with ability to work independently and take ownership of responsibilities
• Accounting or bookkeeping background preferred for financial transaction management
• Sales experience preferred for lead calling and appointment setting responsibilities
• Property management or real estate industry experience strongly preferred
• Proficiency with Excel, cloud-based systems, and basic computer applications
• Reliable internet connection and professional work environment
• Bonus if you have experience with property management platforms or CRM systems
• It helps if you’re comfortable with electronic signature platforms and document management

Why Join This Team?:

• Opportunity to grow from part-time to full-time as the business expands
• Direct mentorship and training from experienced property management professionals
• Comprehensive exposure to all aspects of property management operations
• Stable, growing company with clear expansion plans and career development potential
• Flexible remote work arrangement with supportive team environment
• Competitive compensation with potential for increased responsibilities and growth
  
  Independent Contractor Perks
  Permanent work from home
  Immediate hiring
  Steady freelance job

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